Procurement & Administration Assistant

Carwow; Winnersh; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the vehicle leasing sector is seeking a Procurement and Administration Assistant in Winnersh. This dynamic role involves supporting the leasing team with procurement and administration tasks, fostering relationships with customers and suppliers, and streamlining internal processes. Join a fast-growing team and contribute to the success of a market leader in the automotive industry.

Benefits

Hybrid working - minimum 3 days in office

Competitive base salary

Matched pension contributions

Share options

Private healthcare

Life assurance

Enhanced holiday package

Generous learning and development budget

Qualifications

• Experience in a similar role within the vehicle leasing industry.
• Strong negotiation and people skills are crucial.
• Ability to prioritize workload and work under pressure.

Responsibilities

• Manage special offers and pricing for the leasing team.
• Assist with procurement and processing orders.
• Support sales team in negotiations with suppliers.

Skills

Negotiation skills

Organizational skills

Communication skills

Attention to detail

Emotional intelligence

Education

Experience in vehicle leasing industry

Tools

Microsoft Office Suite

Job description

OUR MISSION

To become the car-changing destination of choice. By combining technology, media and deep automotive expertise, we've turned how people buy, sell, advertise and lease cars on its head.

What started as a simple reviews site is now one of the largest online car-changing destinations in Europe. Last year alone we grew over 50% with nearly £3bn worth of cars bought on site, while £1.8bn of cars were listed for sale through our Sell My Car service.

In 2024 we went big and acquired Autovia - creators of AutoExpress and Evo magazines - doubling our audience overnight. Together we now have one of the biggest YouTube channels in the world with almost 10m subscribers and over 1.1 billion annual views, while we sell 1.2 million print copies of our magazines and have an annual web content reach over 350million.

And we’re a long way from done!

YOUR MISSION

We’re looking for a talented individual to join our Ops team within the Carwow Leasey division in Winnersh with the objective of supporting our leasing team with procurement and administration duties.

The role involves: managing the special offers for the leasing team, updating ratebooks and pricing for the website, and conducting any administrative tasks for our customers.

A large part of the job is building and maintaining strong relationships with customers, strategic leasing funders, and suppliers, helping to drive results for Leasey.

KEY RESPONSIBILITIES

The Procurement and Administration Assistant role is very much a 'hands-on’ role, where we are looking for someone to work closely with the Procurement and Administration Manager, and to be proactive in developing and supporting the growth of the department, establishing efficient processes in line with the growth of the business unit.

• Day to day administration duties

• Order bank management and associated admin duties

• Supporting the sales team in procuring and processing orders

• Assist with the negotiation of rates, discounts and lead times on manufacturer vehicles, ensuring that the best terms are secured.

• Manage the suppliers, manufacturers and the subsequent agreed SLA’s

• Maintain the rates and stock inventory

• Maintain supplier databases

• Maintain the CRM in line with the company processes

• Manage customer updates, documents and deliveries

• Adhere to all company policies, procedures and business ethics codes including anti-bribery policy.
  

KEY REQUIREMENTS

• Experience of working in a similar role within the vehicle leasing industry

• An ability to work under pressure and meet team targets

• Self-driven, focused, results and quality oriented

• Strong negotiation skills

• Work as part of a team or on your own initiative

• Good organisational & administration skills and able to prioritise workload based on business critical needs

• Reliable, resourceful, and approachable

• Excellent verbal and written communication skills / Telephone manner

• Excellent attention to detail and accuracy

• Strong emotional intelligence and people skills

• Entrepreneurial spirit with appetite for rapid growth organisation

• Knowledge of vehicle leasing and motor industry

• Solutions focused and proven ability to pro-actively determine a positive outcome

• Computer literate. Must be a proficient user of Microsoft suite of packages including Word, Outlook, Excel and PowerPoint, where needed.

INTERVIEW PROCESS

• Step 1: Video call with a member of our Talent Team to find out more about your experience and why you want to work at Carwow

• Step 2: 1 hour video-call with 2 members of our Carwow Leasey team

• Step 3: 1 hour in-office with the Hiring Manager & the Head of Department

WHAT’S IN IT FOR YOU

• Hybrid working - minimum 3 days per week in Winnersh

• Competitive base salary

• Matched pension contributions for a peaceful retirement

• Share options - when we thrive, so do you!

• Vitality Private Healthcare, for peace of mind, plus eyecare vouchers

• Life Assurance for (even more) peace of mind

• Monthly coaching sessions with Spill - our mental wellbeing partner

• Enhanced holiday package, plus Bank Holidays

• 28 days annual leave

• 1 day for your wedding

• 1 day off when you move house - because moving is hard enough without work!

• For your third year anniversary, get 30 days of annual leave per year

• For your tenth year anniversary, get 35 days of annual leave per year

• Option to buy 3 extra days of holiday per year

• Inclusive parental, partner and shared parental leave, fertility treatment and pregnancy loss policies

• Bubble childcare support and discounted nanny fees for little ones

• The latest tech (Macbook or Surface) to power your gif-sending talents

• Up to £500/€550 home office allowance for that massage chair you’ve been talking about

• Generous learning and development budget to help you master your craft

• Regular social events: tech lunches, coffee with the exec sessions, lunch 8 learns, book clubs, social events/anything else you pester us for

• Refer a friend, get paid. Repeat for infinite money

• Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.

Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.