Private PA - Family Office - Strategic and Administrative Coordination

Knightsbridge Recruitment; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

A prestigious private office in London seeks a highly capable individual for a broad-ranging support role. This position demands expertise in executive assistance, property operations, and personal lifestyle management, with responsibilities including diary management, travel coordination, and overseeing property initiatives. The ideal candidate will have a strong academic background and thrive in a dynamic environment, skillfully handling a variety of tasks with discretion and attention to detail.

Qualifications

• Strong academic credentials with a focus on analysis.
• Prior experience in high-expectation environments required.
• Calm and proactive approach is essential.

Responsibilities

• Manage complex diaries for senior leadership.
• Coordinate global travel arrangements.
• Oversee sourcing and installation of acquisitions.
• Facilitate high-level communications.
• Liaise with teams and suppliers for operations.

Skills

Strong analytical mindset

Problem-solving under pressure

Attention to detail

Discretion

Education

Strong academic background

Job description

An exceptional opportunity has arisen for a highly capable, intellectually sharp individual to join a prestigious private office in a broad-ranging support role. This position sits at the intersection of executive assistance, property operations, and lifestyle management—supporting senior leadership across a diverse and fast-paced portfolio.

With strong academic credentials and a naturally analytical mindset, you’ll bring structure, clarity, and precision to every task. Responsibilities will include complex diary management, global travel coordination, and facilitating high-level communications. You’ll also oversee the sourcing and installation of significant acquisitions, manage key administrative processes, and liaise with internal teams and external suppliers to ensure the smooth operation of multiple properties and initiatives.

This role combines high-level executive support with hands-on involvement in both business and personal matters. Whether coordinating logistics, negotiating contracts, managing household staff, or running ad-hoc errands, you’ll be relied upon for your discretion, attention to detail, and ability to solve problems under pressure.

The ideal candidate will have a strong academic background, prior experience in a similar high-expectation environment, and a calm, proactive approach. This is a rare opportunity for someone who thrives on variety and is motivated by the challenge of supporting excellence behind the scenes.