Private PA - Family Office - Strategic and Administrative Coordination

Knightsbridge Recruitment; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prestigious private office is seeking a highly capable individual for a broad-ranging support role that includes executive assistance, property operations, and lifestyle management. The role involves managing complex diaries, coordinating global travel, and overseeing significant acquisitions. Candidates should possess strong academic credentials, prior experience in high-expectation environments, and a calm, proactive approach.

Qualifications

• Prior experience in a similar high-expectation environment.
• Ability to bring structure, clarity, and precision to tasks.

Responsibilities

• Complex diary management.
• Global travel coordination.
• Facilitating high-level communications.
• Overseeing the sourcing and installation of significant acquisitions.
• Managing key administrative processes.

Skills

Strong academic credentials

Calm, proactive approach

Discretion

Attention to detail

Problem-solving under pressure

Job description

Overview

An exceptional opportunity has arisen for a highly capable, intellectually sharp individual to join a prestigious private office in a broad-ranging support role. This position sits at the intersection of executive assistance, property operations, and lifestyle management—supporting senior leadership across a diverse and fast-paced portfolio.

Responsibilities

• Complex diary management
• Global travel coordination
• Facilitating high-level communications
• Overseeing the sourcing and installation of significant acquisitions
• Managing key administrative processes
• Liaising with internal teams and external suppliers to ensure the smooth operation of multiple properties and initiatives
• Coordinating logistics, negotiating contracts, managing household staff, or running ad-hoc errands as part of high-level executive support

Qualifications / Ideal Candidate

• Strong academic credentials
• Prior experience in a similar high-expectation environment
• Calm, proactive approach
• Ability to bring structure, clarity, and precision to tasks
• Discretion, attention to detail, and ability to solve problems under pressure