Private Office Registry Manager

HM Treasury; Greater London; Presencial; GBP 33.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

25 days annual leave

Flexitime

Generous pension scheme (28% employer)

Cycle-to-work salary sacrifice

Season ticket advances

Staff networks

Descripción de la vacante

HM Treasury is recruiting a Private Office Registry Manager to keep the Exchequer Secretary to the Treasury’s Office running smoothly. You will handle the write-round issuance and returns, manage the office inbox, and coordinate ministerial communications within a busy centre-of-government team.

You will work in the heart of government, supporting the XST, EST and FST with flexible, practical admin, IT support and diary coordination, ensuring a high standard of ministerial service.

Formación

• Adept user of Microsoft Outlook and Office.
• Ability to prioritise a busy workload and meet deadlines.
• Strong communication with key stakeholders across ministerial offices.

Responsabilidades

• Run XST/EST/FST responses to cross-government write-rounds.
• Coordinate FOI requests responses.
• Manage the XST office email inbox.
• Ministerial registry support including IT, GPA and office management.
• Provide ad hoc office support.

Conocimientos

Microsoft Outlook

Microsoft Office

Prioritisation

Herramientas

Office 365

Descripción del empleo

• Salary: London: £33,310 - £35,962. If the successful candidate is a current Civil Servant joining on level transfer, HM Treasury will honour their current substantive salary if higher.
• Contract Type: Permanent
• Working Pattern: This post is available on a full-time basis only requiring attendance in the office 5 days a week.
• Location: London (1 Horse Guards Road) only.

Want to build a rewarding career at the heart of government? This is an exciting opportunity to work at the heart of HM Treasury, managing the Registry and helping to ensure the smooth and effective running of the Exchequer Secretary to the Treasury’s Private Office, while supporting important ministerial processes. If this sounds like the opportunity for you, we’d love to hear from you.

About the Team

This is an exciting, challenging role in a motivated and supportive team. The postholder will work in the centre of government and help deliver Treasury policy across a fascinating portfolio focused on growth – a key priority of this government. The Exchequer Secretary to the Treasury’s Office (XST) is the minister responsible for growth. Within that he has been tasked with delivering significant parts of the government’s growth agenda, working closely with the Chancellor. For example, leading HM Treasury interest on skills and workforce, regional growth, net zero, industrial strategy, trade and innovation. The XST relies upon the Private Office to help them carry out their role and to work with the wider Treasury in driving forward the Ministers’ policy agendas. The Office works with the Minister, to seek their steers on policy decisions and provide private advice. It also organises other elements of the XST’s workload including their diary, correspondence, engagement with Parliament and supporting them in handling their relationship with the Treasury.

The postholder will join a friendly and encouraging team of 7 (Private Secretary, three Assistant Private Secretaries, Speechwriter, and Diary Manager).

About the Job

We are recruiting for a Private Office Registry Manager. This is a challenging and exciting role that sits in the heart of HM Treasury. You will be responsible for helping ensure the smooth operational running of the Exchequer Secretary to the Treasury’s Office (the Registry), where support is delivered to a high and consistent standard. The role means being accountable for supporting the Exchequer Secretary’s, the Economic Secretary’s (EST’s) and the Financial Secretary’s (FST’s) write round issuance and returns process.

Key accountabilities for this role include:

• Running XST’s, EST’s, and FST’s responses to cross-government write-rounds, working in tandem with the other Ministerial offices including the Chancellor’s office;
• Coordinating the office's response to Freedom of Information requests, ensuring they are responded to in a timely manner.
• Managing the XST’s office email inbox;
• Ministerial registry support including:
• IT and tech for offices
• GPA and physical office management
• ad hoc office support.

While the majority of your duties will be formed from the above list, the office ultimately provides a wraparound service for the XST and pride ourselves on being flexible, practical and adaptable, as well as stepping in to help each other out to support the office as a whole to run. We are looking for someone who is flexible, adaptable, and willing to do what is necessary to provide an excellent service.

About You

Applicants will need to be an adept user of Microsoft Outlook and Office, able to independently prioritise a busy workload to deliver to deadlines and communicate effectively with key stakeholders across Ministerial private offices.

We are looking for great teammates, comfortable with operating collaboratively. These are exciting opportunities to work on very high-profile issues, supported by friendly and collaborative teams in which individuals are encouraged to develop and thrive. You will be given lots of support to help you develop the skills needed.

Diversity is very important to us, and we welcome applicants from a wide range of backgrounds and experiences.

Some of the Benefits our people love!

• 25 days annual leave (rising to 30 after 5 years), plus 8 public holidays and the King’s birthday (unless you have a legacy arrangement as an existing Civil Servant). Additionally, we operate flexitime systems, allowing employees to take up to an additional 2 days off each month
• Generous parental and adoption leave packages
• Access to a generous Defined Benefit pension scheme with employer contributions of 28%
• Access to a cycle-to-work salary sacrifice scheme and season ticket advances
• A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity