Private Client Team Assistant

JS Legal Recruitment Ltd; Brentwood; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

25 days annual leave

Pension

Private Health

Death in service

Parking

Friendly office environment

Job summary

JS Legal Recruitment Ltd is seeking an experienced Legal Secretary / Team Assistant for a Brentwood-based law firm. The role focuses on Private Client Law with strong secretarial duties, diary management and a range of admin responsibilities.

The ideal candidate will be highly organised, proactive, and capable of handling busy diaries, digital dictation and client communications in a professional, team-friendly environment.

Qualifications

• Strong legal secretarial skills and experience in Private Client Law.
• Excellent spelling, grammar and communication skills.
• Proficient in MS Office and Partners for Windows.
• Experience with third-party applications (Land Registry, Bighand, Oyez).
• Self-motivated with a flexible approach.
• Ability to work under pressure in a fast-paced legal environment.
• Proactive and takes ownership, offering solutions.
• Excellent organisational skills and attention to detail.
• Strong team player who can also work independently.
• Professional demeanor.

Responsibilities

• Providing typing and administrative support to one or more lawyers.
• Opening files on TFB and physical files.
• Carrying out ID checks and money laundering checks.
• Carrying out all necessary conflict checks, recording results, and notifying the lawyer of issues.
• Completing forms – Oyez etc and saving in TFB.
• Preparing bills and draft narratives.
• Attending to client to take delivery of documentation dropped in etc.
• Telephoning clients and following up client enquiries as directed.
• Taking credit card payments.
• Booking events, training etc and diarising for fee earners and colleagues.
• Providing cover for reception when required.
• Working hours 9.00am – 5.00pm Monday to Friday office based.

Skills

Legal secretarial

Private Client Law

Diary management

MS Office

Organisational skills

Team player

Communication

Tools

Land Registry

Bighand

Oyez

Job description

Our client, a professional Law firm based in Brentwood, is looking for an experienced Legal Secretary / Team Assistant with recent Private Client Law experience to join their team on a full‑time permanent basis.

The ideal candidate will have strong legal secretarial skills, be highly organised, and be a strong team player who is confident in managing busy diaries, digital dictation, and a wide range of administration and secretarial duties.

Responsibilities

• Providing typing and administrative support to one or more lawyers
• Opening files on TFB and physical files
• Carrying out ID checks and money laundering checks
• Carrying out all necessary conflict checks, recording results, and notifying the lawyer of any issues arising
• Completing forms – Oyez etc and saving in TFB
• Preparing bills and draft narratives
• Attending to client to take delivery of documentation dropped in etc
• Telephoning clients and following up client enquiries as directed
• Taking credit card payments
• Booking events, training etc and diarising for fee earners and colleagues
• Providing cover for reception when required
• Working hours 9.00am – 5.00pm Monday to Friday office based

Requirements

• Strong legal secretarial skills & knowledge / experience in Private Client Law
• Strong spelling, grammar, and interpersonal and communication skills
• Excellent knowledge of all MS packages and ideally Partners for Windows
• Experience of third‑party applications e.g. Land Registry, Bighand, Oyez etc.
• Self‑motivated with a “can do” flexible approach
• Ability to work under pressure in a fast‑paced legal environment
• Proactive and takes ownership of issues and offers solutions
• Excellent organisational skills and a strong attention to detail
• Strong team player who is also able to work on own initiative
• Professional approach

Benefits

• 25 days annual leave plus Bank Holidays pro rata
• Pension
• Private Health
• Death in service
• Parking
• Friendly office environment