Private Client Legal Secretary and Administrative Assistant

Stronachs; Aberdeen City; On-site; GBP 24,000 - 30,000; Full time

Job summary

Join a reputable law firm in Scotland as a Private Client Legal Secretary and Administrative Assistant. In this role, you'll support fee earners with document preparation and case management, ensuring exceptional client service in a dynamic environment. We're looking for a proactive team player with previous legal experience and strong organizational skills. A competitive salary and benefits package are offered.

Benefits

Comprehensive benefits package

Contributory pension scheme

Cash-back healthcare

Enhanced holiday provision

Active Social & Charities Committee

Qualifications

• Previous experience in a legal secretarial or administrative role.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills for liaising with clients and colleagues.

Responsibilities

• Prepare and process documentation and forms for private client matters.
• Manage case files and client records using case management systems.
• Communicate with clients and third parties as required.

Skills

Organisational skills

Communication

Proficiency in case management software

Typing skills

Job description

About the firm

Stronachs LLP is a leading independent law firm with offices in Aberdeen and Inverness. We offer a powerful combination of in-depth sector knowledge and legal expertise rivalling any of the larger, national and international firms. All our clients, from multi-national corporations to family businesses, receive a dedicated, expert and personal service.

About our Private Client team

As a Platinum STEP Employer Partner and one of the largest STEP-qualified teams in the North East of Scotland, we are continuously recognised and ranked in both the Chambers and Partners and Legal 500 guides. We are currently shortlisted in the Scottish Legal Awards 2025 as Private Client Team of the Year, for the second year running.

We specialise in guiding individuals, families, and businesses through complex legal matters, including estate planning, trusts, tax, and succession planning. Trusted by generations of clients, we provide tailored advice to meet their unique needs. Our team is known for delivering compassionate and professional support.

We often work closely with various teams across the business to offer a comprehensive range of services that address the diverse needs of our clients.

We are now looking for a Private Client Legal Secretary and Administrative Assistant to join our growing team. If you are passionate about delivering exceptional service and enjoy working in a dynamic, client-focused environment, we’d love to hear from you.

Role and responsibilities

In this role, you will be responsible for providing secretarial and administrative support to fee earners within the Private Client team, as well as supporting other teams when needed (including sickness and holiday cover). Your key responsibilities will include:

• Document preparation: Preparing and processing documentation and forms related to private client matters
• Case management: Managing case files and client records using our case management system and databases
• Audio and copy typing: Producing accurate legal documents and file notes via the pool system
• Diary management: Managing and coordinating fee earners’ schedules, including meetings and appointments
• Compliance and financial support: Assisting with money laundering checks, cash room entries and preparing fee notes
• Client and third party communication: Communicating with clients and third parties as required
• General administration: Scanning mail, photocopying, binding documents, and archiving files as well as booking travel and accommodation and handling invitations/providing logistical support as needed
• Cross-team support: Providing general administration support to other teams as needed (for example in periods of sickness or absence)

Person specification

• Previous experience in a legal secretarial or administrative role
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines
• Proficiency in case management software and digital dictation
• Excellent typing skills
• Strong communication skills with the ability to liaise professionally with clients, colleagues and third parties
• A proactive and adaptable approach to work, with the ability to work independently and as part of a team
• A competitive salary
• Comprehensive benefits package including contributory pension scheme, cash-back healthcare and more
• Enhanced holiday provision
• Active Social & Charities Committee

How to apply

Please send your CV and cover letter [e-mail].