Private Assistant at Family Office

Colville Search Limited; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A private family office in London is seeking an organized Personal Assistant to manage both personal and professional tasks for a busy family. The role involves diary management, travel arrangements, and household administration. Ideal candidates should be proactive, have strong attention to detail, and be tech-savvy. Competitive salary and a supportive environment offered.

Benefits

Competitive salary

Opportunities to travel

Variety and autonomy in the role

Qualifications

• Unflappable and thrives on variety.
• Loves organizing with detail-oriented skills.
• Prior experience supporting families or individuals preferred.

Responsibilities

• Manage diaries and emails for multiple family members.
• Organize and oversee travel arrangements and accommodations.
• Maintain property coordination and manage household admin tasks.
• Organize events and manage various logistics.

Skills

Organizational skills

Proactivity

Attention to detail

Tech-savviness

Flexibility

Tools

Google Workspace

WhatsApp

Travel apps

Job description

Our client are a private family office supporting a busy, entrepreneurial household with a wide range of personal and professional interests. Their world moves quickly — from business meetings, international travel to family celebrations — and we’re looking for someone who can keep up, stay organised, and help everything run seamlessly behind the scenes.

Discretion, flexibility, and a can-do attitude are key. You’ll be joining a small, friendly team and a family who value efficiency, loyalty, and a sense of humour.

The Role

You’ll be the go-to person for keeping things running smoothly behind the scenes. You’ll help keep their personal and professional lives beautifully in sync — handling the logistics, anticipating needs, and making the impossible happen with a smile.

Your Day-to-Day Might Include:

Diary and email management for multiple family members Booking (and rebooking... and re-rebooking) travel, accommodation, and transport Overseeing property management — liaising with contractors, coordinating maintenance, and keeping things running smoothly across multiple homes Managing household admin (from utilities to birthday parties) Organising events, dinners, and occasionally, full-blown escapades Running errands, sourcing gifts, solving problems before they even know they exist Liaising with private staff, vendors, and service providers Maintaining confidentiality while still being in-the-know We’re Looking For Someone Who:

Is unflappable, proactive, and thrives on variety Can switch from formal to fun in seconds Loves organising (color-coded spreadsheets are your love language) Has ninja-level attention to detail and follow-through Is tech-savvy (Google Workspace, WhatsApp, and travel apps are your toolbox) Has prior experience supporting individuals or families (bonus points for previous family office PA work) Has a valid driver’s license (and ideally a sense of direction!) The Perks:

Competitive salary Opportunities to travel occasionally Variety, autonomy, and a supportive environment Working with a genuinely nice family who appreciate what you do A role that evolves with you – and no two weeks are the same