Printing & Shipping Coordinator (f/m/d)

Clariness; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading company as a Printing & Shipping Coordinator, responsible for the management of clinical trial materials' production and distribution. This role emphasizes attention to detail, organization, and process improvement, while offering significant professional development opportunities in an inclusive environment.

Benefits

Flexible working hours

Professional development budget

Regular team events

Open feedback culture

Qualifications

• Exceptional Excel skills for managing spreadsheets and reports.
• Strong organizational abilities with project management experience.
• Proficiency in stakeholder and vendor management.

Responsibilities

• Lead a team managing the intake of complex information.
• Track production and shipping progress with precise communication.
• Ensure compliance checks are maintained before distribution.

Skills

Excel

Attention to Detail

Organization

Project Management

Communication

Education

Experience in Printing Coordination or Logistics

Knowledge of GCP Requirements

Tools

Microsoft Office

Inventory Systems

Job description

Join to apply for the Printing & Shipping Coordinator (f/m/d) role at Clariness

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Join to apply for the Printing & Shipping Coordinator (f/m/d) role at Clariness

Clariness is looking for a Printing & Shipping Coordinator (f/m/d) based in UK or Germany (Berlin/Hamburg).

• Full-time; unlimited -

We are seeking a highly organized and detail-obsessed Printing and Shipping Coordinator to manage the end-to-end production and distribution of clinical trial materials, including items such as patient-facing brochures, healthcare provider (HCP) materials, and mini protocols. This role is essential to ensuring the accuracy, compliance, and timely delivery of critical study materials across global sites. The role plays a key part in implementing process improvements, supporting SOP development, and assisting with the training and onboarding of new team members.

Clariness is looking for a Printing & Shipping Coordinator (f/m/d) based in UK or Germany (Berlin/Hamburg).

• Full-time; unlimited -

We are seeking a highly organized and detail-obsessed Printing and Shipping Coordinator to manage the end-to-end production and distribution of clinical trial materials, including items such as patient-facing brochures, healthcare provider (HCP) materials, and mini protocols. This role is essential to ensuring the accuracy, compliance, and timely delivery of critical study materials across global sites. The role plays a key part in implementing process improvements, supporting SOP development, and assisting with the training and onboarding of new team members.

Tasks

As a Printing & Shipping Coordinator (f/m/d), you would be responsible for:

• Leading a small team (up to 5 people) responsible for coordinating the intake of complex information from sponsors and study teams.


• Tracking production and shipping progress with precision, maintaining clear, real-time communication with sponsors, CROs, and internal stakeholders.


• Serving as the primary liaison with external printing and shipping vendors, managing expectations and timelines.


• Ensuring version control, quality assurance, and compliance checks are rigorously maintained prior to print and distribution.


• Monitoring and managing inventory, reordering materials as needed.


• Managing invoicing for printing and shipping services, ensuring accuracy and timeliness.


• Continuously assessing and improving tracking tools and operational workflows to enhance efficiency and minimize errors.

Requirements

We would like you to have:

• Exceptional Excel skills – able to manage complex spreadsheets, formulas, trackers, and reports with ease.


• Impeccable attention to detail – you spot inconsistencies others miss and take pride in getting it right every time.


• Experience in printing coordination, logistics, or document management (preferably in life sciences or clinical trials).


• Strong organizational and project management skills, with the ability to juggle multiple timelines and tasks.


• Proven leadership experience managing or mentoring small teams.


• Excellent written and verbal communication, with strong stakeholder and vendor management capabilities.


• Proficiency in Microsoft Office and familiarity with inventory, logistics, or invoicing systems.


• Prior experience with clinical trial documentation and processes and knowledge of GCP requirements and regulatory standards for patient and HCP materials are plus.

Benefits

You may ask now, why should I work for you? Let us give you a few reasons – more you will find out during the process.

• A varied and exciting job with a lot of personal responsibility in an international company, where you can develop and expand your skills.


• Professional and personal development opportunities - incl. personal development budget.


• Flexible working hours and mobile working.


• Regular team events and open feedback culture.


• A versatile field of activity and challenging projects.


• A supportive and open company culture, providing the opportunity to collaborate with a diverse and professional team.


• Impact healthcare by accelerating medical innovation through improved access to clinical trials, potentially bringing needed treatments to patients faster.

At Clariness, we are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, religion, gender, sexual orientation, national origin, disability or age.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management

• Industries

  Hospitals and Health Care

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