Printed Marketing Materials Coordinator

Hrstalentsolutions; Kettering; Remote; GBP 35,000 - 39,000; Part time

Job summary

Hrstalentsolutions is seeking a Printed Marketing Materials Coordinator to manage our inventory of brochures and event materials. This role involves maintaining an online record, verifying counts, and routing approved requests for materials. You will not select printers or place unapproved orders.

The position supports remote office administration with flexible hours. The hourly pay rate is £25.75–£28.00, and the role may be part-time or full-time depending on the arrangement.

Responsibilities

• Maintain online record of marketing materials and inventory.
• Compare reported counts with inventory tracker and flag discrepancies.
• Record allocations and track shipments; do not approve purchases or printing decisions.
• Assist with simple lists of requested materials for campaigns.
• Work remotely; no warehouse visits required.

Job description

Printed Marketing Materials Coordinator

Remote office administration | Marketing Materials | Part-time or full-time
Pay: £25.75–£28.00 per hour

Printed brochures and event materials may be stored in several places, while the people using them rely on an online record of what is available. This role maintains that record and helps route approved requests for materials. You would compare a reported count with the inventory tracker, note what was issued to a team and flag when stock looks low. You would not select a printer, place an unapproved purchase order or decide which marketing message should be printed.

What the record needs to answer

Which version of the brochure is current? How many copies were reported at a particular site? Has a batch already been allocated to an event? These are practical office administration questions. A colleague may email asking for forty copies of a leaflet; you would check the approved item name and the available count before recording the request. If the required quantity is not confirmed, you would send the question to the person responsible for stock or purchasing rather than promise a shipment.

The work can begin with a count supplied by a colleague at a storage site. You would enter the date, item and quantity in the assigned online tracker, then compare it with previous movements. A discrepancy may reflect materials issued but not yet recorded, a different version of the same design or a counting error. Keep the facts visible and ask the responsible person to investigate. The remote position does not require you to visit a warehouse or claim to have personally counted the physical boxes.

When an item is requested

Read the message carefully. An event team may need a particular design and language version, and an older leaflet may have the same general title. Check the approved catalogue and reference before entering the allocation. If the request is approved, record what has been assigned and who will arrange the physical delivery under the employer’s process. If a recipient later reports that fewer copies arrived, update the case and refer the discrepancy to the dispatch or inventory owner. A tracking number alone does not confirm the number inside a box.

Customer service habits help with internal requests. A clear acknowledgement tells the colleague whether their request has been recorded, is awaiting approval or has been passed to the team arranging delivery. Do not write “sent” when the allocation has only been entered in a spreadsheet. Another person should be able to see the distinction without reading a long email chain. The same care applies when stock reaches a threshold: flag the current count and the source of that count rather than guessing how much the team should reorder.

The employer will explain its item codes, version labels and approval route. Experience in a stockroom or marketing department is helpful but not required. You should be comfortable using an online spreadsheet, checking two similar descriptions and asking a focused question when the record conflicts with a colleague’s report. A home office with dependable access supports the remote tracking and written follow-up. You will not be asked to design the printed material or manage a physical warehouse.

You may also help prepare a simple list of requested materials for a scheduled campaign, marking which quantities are confirmed and which still need a physical check. That list supports a decision; it does not authorise distribution by itself.

Why this role matters

An outdated printed piece can confuse the people who receive it. If you notice that a requested version has been replaced, flag the issue to the content owner before an allocation is confirmed. You should not independently discard old stock or declare a document approved. Accurate records allow the marketing team to make those decisions with the right information. The hiring company will confirm whether the opening is full-time or part-time and explain the actual hours and pay arrangements. The hourly range is shown above.