Print & Mailroom Assistant

Xerox Corporation; Sheffield; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is seeking a Print & Mailroom Assistant to ensure the smooth operation of mail and package management. In this role, you will be responsible for receiving, sorting, and delivering mail, as well as maintaining inventory levels of office supplies. Your efforts will directly contribute to the efficiency of the organization, providing essential support to faculty, staff, and visitors. This position offers a great opportunity to develop customer service skills while working in a dynamic environment. If you are detail-oriented and enjoy helping others, this role is perfect for you!

Qualifications

• Familiarity with mail methodology and regulations is essential.
• Proficiency in Microsoft Office is required for this role.

Responsibilities

• Manage incoming and outgoing mail and packages efficiently.
• Maintain inventory levels of office supplies and assist with administrative tasks.

Skills

Customer Service

Mailroom Operations

Inventory Management

Administrative Support

Education

High School Diploma

Tools

Microsoft Office

Mailroom Tracking Software

Job description

City: Sheffield

State/Province: South Yorkshire

Country: United Kingdom

Department: DELIVERY_ACCOUNT_OPERATIONS

Date: Friday, March 28, 2025

Working time: Full-time

Ref#: 20035463

Job Level: Experienced

Job Field: DELIVERY_ACCOUNT_OPERATIONS

Seniority Level: Entry Level

Description & Requirements

About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power today’s workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.

OVERVIEW:

As a Print & Mailroom Assistant, you will be responsible for efficiently managing incoming and outgoing mail, packages, and other forms of correspondence within an organization. Your role is crucial in maintaining smooth operations and ensuring timely delivery. Let’s delve into the details:

PRIMARY RESPONSIBILITIES:

• Receiving and Sorting:
  • Receive incoming mail, packages, and deliveries
  • Sort and categorize items based on their destination or department
• Printing Job:
  • Run print jobs and deliver to end user
  • Use various binding techniques as required
• Distribution and Delivery:
  • Deliver mail and packages to the appropriate offices, departments, or individuals
  • Use mail & print room equipment (such as weighing scales, labeling machines, guillotines, etc) to handle items efficiently
• Inventory Management:
  • Maintain inventory levels of office supplies, including boxes, envelopes, and labels
  • Stock and replenish copy paper, printer supplies, and other essentials
• Record Keeping:
  • Keep accurate records of incoming and outgoing mail
  • Assist with tracking outgoing shipments and maintaining logs
• Administrative Support:
  • Assist with administrative tasks, including filing, photocopying, and faxing
  • Pack and ship items as needed
• Customer Service:
  • Provide courteous service to faculty, staff, students, and visitors
  • Serve as an informational resource regarding mailroom procedures

QUALIFICATIONS:

• Familiarity with mail methodology and regulations
• Proficiency in Microsoft Office (Outlook, Word)
• Ability to operate mailroom tracking software
• Physical capability to lift and move packages (up to 25kg)