Primary School Office Manager

Hays Specialist Recruitment - Education; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an experienced Office Manager to join a primary school in Birmingham. This role is vital for ensuring the smooth operation of the school's administration, providing essential support to the leadership team and maintaining effective communication with all stakeholders. You will manage the reception office, oversee data management, and coordinate admissions, ensuring compliance with school policies and regulations. This is an excellent opportunity for someone passionate about education and looking to make a significant impact in a supportive environment. If you're ready to take on a rewarding challenge, this position is for you!

Benefits

Free Child Protection Training

Supportive Work Environment

Career Development Opportunities

Qualifications

• Experience in managing administrative functions in a school environment.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Oversee daily operations of the school office and manage staff.
• Ensure effective communication and support for staff, parents, and students.

Skills

Administrative Support

Data Management

Communication Skills

Team Management

Education

Relevant Experience in Administration

Tools

Arbor

Cpoms

Job description

Your new company
A primary school in South Birmingham, B12 is looking to appoint an experienced Office Manager to start ASAP. The cover is Monday to Friday 8AM - 4PM, term time only. This role is to cover a planned absence (Min 6 weeks).

Your new role

Work collaboratively with the Senior Leadership Team to support the strategic vision and leadership of the school.
Responsibility for the day-to-day operation and management of the reception office.
Ensure the provision of effective administrative and clerical support to the academy.
Undertake the administrative duties associated with all aspects of supporting pupils' needs as required.

What you'll need to succeed

Line Management

1. Supervise and plan the day-to-day work of the administrative functions of the school office and the lunchtime supervisory team.
2. Contribute towards the planning, development and organisation of the support service systems, procedures and policies, including performance management of administrators and lunchtime supervisors.
3. Assist with the appointment and induction of the admin team and Lunchtime Supervisors.

Administration

1. Be the focal point of the school for staff, parents, children and visitors, ensuring a friendly, welcoming and efficient environment, and to act as a first point of contact within the school to filter enquiries appropriately and efficiently, including all visitor checks and health and safety processes in place to monitor entry into and out of the building.
2. Manage effective maintenance of manual and computerised record/information systems for pupil concerns (Cpoms), school registers, pupils arriving late, manage staff details on school management information system, (Arbour).
3. Ensure that all staff absences are recorded on Arbor and the HR Assistant is notified accordingly in a timely manner.
4. Analyse and evaluate data/information and produce reports/information/data as required, such as special educational needs, gender, number on roll, disadvantaged pupils.
5. Provide personal, administrative and organisational support, such as ensuring school letters (undertaking work processing and IT-based tasks) are issued in a timely manner.
6. Oversee the accuracy of information on the school website, including information required by Ofsted, and also include updating the FSM website with starters and leavers.
7. Oversee and organise the management of admissions procedures in line with school criteria, maintain waiting lists and allocate spaces accordingly in line with the school's admissions policy, including managing the induction process for new children.
8. Ensure liaison takes place with admissions and appeals to co-ordinate the intake of Reception Class pupils and other year groups throughout the year. Follow up on offers made and advising places refused, ensuring information is exchanged regularly and numbers co-ordinated.
9. Ensure admission numbers are continually updated and correct, providing up-to-date class lists.
10. Oversee the maintenance of pupil profiles (including admissions and discharges), attendance using Arbor and produce the pupil census.
11. Support whole school events such as parents' evenings, open evenings and attending operations meetings where necessary.
12. Ensure effective data management under GDPR and liaise with additional stakeholders within the Trust in relation to subject access and freedom of information requests.

What you'll get in return

Hays Education has had an established Support Service desk in Birmingham for over ten years, providing quality non-classroom-based staff to schools. We also provide free Child Protection and Safeguarding Training to any candidate who is registered and working for us as part of their CPD.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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