Prep School Office Manager

Protocol Education Ltd; Hounslow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading independent school in West London is seeking an experienced School Office Manager for term time plus 32 days. This role is pivotal in managing school operations and requires strong organizational skills, management of MI systems, and excellent communication abilities. The successful candidate will lead a dedicated team and ensure compliance with educational regulations and safeguarding protocols.

Benefits

FREE online safeguarding training

Full assistance provided for checks and compliance

Qualifications

• Proven experience as a School Office Manager or similar role.
• Familiarity with school compliance, safeguarding, and GDPR.
• Experience in primary or secondary school settings is a plus.

Responsibilities

• Manage the school's administrative operations and front office team.
• Handle multiple priorities while ensuring smooth day-to-day functioning.
• Ensure compliance with safeguarding and educational standards.

Skills

Communication

Organization

Calm under pressure

Education

Relevant qualifications and training

Tools

Microsoft Office

School MIS systems (iSAMs, SIMS, Arbor)

Job description

Prep School Office Manager – Term Time + 32 Days

Hounslow, TW8 0

Start: August (ideally July for handover)

Monday–Friday | 08:30–17:30

Independent, co-ed day school | Ages 11–18 | Creative, innovative, and proudly pupil-focused

About the Role

Looking for your next step in school admin leadership? We’re working with a dynamic and forward-thinking independent school in West London who need an experienced School Office Manager to take the reins and lead a warm, efficient, and high-performing front office.

You’ll be the heartbeat of the school’s admin operation—ensuring everything runs like clockwork, managing a brilliant team, and keeping systems shipshape behind the scenes.

What You’ll Need to Shine

Proven experience in a similar role—ideally as a School Office Manager

Strong grip on school MIS systems like iSAMs, SIMS, Arbor or similar

Confident communicator with excellent organisation skills

Calm under pressure and comfortable juggling multiple priorities

Proficiency with Microsoft Office (Word, Excel, Outlook)

Working knowledge of safeguarding, GDPR, and school compliance

It’d Be a Bonus If You Also Have:

Experience in primary or secondary school settings

First Aid training (or happy to complete it)

Familiarity with attendance and HR procedures

Experience maintaining the Single Central Record

All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details.

All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.

Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance ‘Keeping Children Safe in Education’, this may also include an online search as part of our due diligence on shortlisted applicants.
We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service.

Full assistance provided. For details of our privacy policy, please see visit the Protocol Education website.