Pre-Contract Senior Administrator - EMEA

Lloyd's Register Applied Technology Group; Southampton; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Lloyd’s Register is seeking a Pre-Contract Senior Administrator for the EMEA region, with a focus on managing quotation requests from inquiry through to contracted execution. The role involves collaborating with clients to gather requirements and provide accurate information while ensuring timely processing of quotes and contracts.

You will support the Pre-Contract team to meet objectives and KPIs for Global TSO, handle data and document workflows, and maintain a client-centric service approach

Qualifications

• Good knowledge of Microsoft packages; Excel, Word & Outlook (as a minimum).
• Good interpersonal and team working skills
• Proficiency in the English Language commensurate with the work
• SAP knowledge in particular Business by Design
• Good communication skills, with the ability to interact professionally with clients and team members.
• Commitment to continuous learning and knowledge sharing.
• Good understanding of global standards and processes, with the ability to ensure compliance.

Responsibilities

• Initiate new quotation requests and record them in the relevant system.
• Handle quotation requests from start to finish, providing a positive client experience.
• Creation of Sales quotes and Contracts for clients
• To Support Pre-Contract team to the meet the business objectives and KPI’s for the Global TSO.
• Prioritise and process documentation/data/information in accordance with local business requirements and agreed deadlines.
• Data filing/entry in accordance with defined procedures.
• Support in mailbox categorization and distribution of tasks
• Conduct all activities in line with internal procedures, contractual requirements, cost structures, and budget constraints.
• Escalate client feedback to managers and take prompt steps to maintain positive experiences. Promote a client-centricity culture, focusing on a positive and consistent client journey.
• Deal with complex queries and build relationships with internal/external clients, as appropriate.
• To mentor other team members, as appropriate, to support effective knowledge sharing and application

Skills

Microsoft Excel

Microsoft Word

Outlook

English proficiency

Client communication

Problem solving

Tools

SAP Business ByDesign

Job description

Pre-Contract Senior Administrator - EMEA

The role

Pre-Contract Senior Administrator - EMEA

Lloyd’s Register

Location: Multiple locations considered

What we’re looking for

As the primary point of contact, youare responsible formanaging the entire process ofsolicitingand facilitating requests for quotations. This involves closely collaborating with clients to fully understand their needs, providing them withaccurateandtimelyinformation, and ensuring a seamless transition frominitialinquiry through to the confirmation and execution of the contracted job.

What we offer you

• The opportunity to work for an organization that has a clear sense of purpose, is guided by values and helps colleagues to develop professionally and personally through our range of people development programmes
• For Italy based roles only, the salary range is €29,000 – €41.000, in line with EU Pay Transparency requirements

The role

• Initiate new quotation requests and record them in the relevant system.
• Handle quotation requests from start to finish, providing a positive client experience.
• Creation of Sales quotes and Contracts for clients
• To Support Pre-Contract team to the meet the business objectives and KPI’s for the Global TSO.
• Prioritise and process documentation/data/information in accordance with local business requirements and agreed deadlines.
• Data filing/entry in accordance with defined procedures.
• Support in mailbox categorization and distribution of tasks
• Conduct all activities in line with internal procedures, contractual requirements, cost structures, and budget constraints.
• Escalate client feedback to managers and take prompt steps to maintain positive experiences. Promote a client-centricity culture, focusing on a positive and consistent client journey.
• Deal with complex queries and build relationships with internal/external clients, as appropriate.
• To mentor other team members, as appropriate, to support effective knowledge sharing and application

What you bring

• Good knowledge of Microsoft packages; Excel, Word & Outlook (as a minimum).
• Good interpersonal and team working skills
• Proficiency in the English Language commensurate with the work
• SAP knowledge in particular Business by Design
• Good communication skills, with the ability to interact professionally with clients and team members.
• Commitment to continuous learning and knowledge sharing.
• Good understanding of global standards and processes, with the ability to ensure compliance.

You are someone who

• Is keen to take accountability and ownership for delivering customer needs
• Is able to self-manage and prioritize tasks towards meeting goals
• Is effective at solving problems, trouble-shooting and making timely decisions
• Is willing to take initiatives and is motivated to act
• Communicates in a structured way and has ability to present technical ideas in user-friendly language
• Displays a team spirit, particularly in a multicultural environment
• Responds positively to learning opportunities and is comfortable stepping out of own comfort zone

If you share our vision for safety and sustainability, we want to hear from you.