Pre-Award Administrator

Northumbria University; Newcastle upon Tyne; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

Northumbria University in Newcastle upon Tyne is seeking an enthusiastic Administrator to join the Pre-Award team within Research and Innovation Services. You will provide efficient administrative support to colleagues applying for external funding and report to a Pre-Award Coordinator.

Key duties include preparing project costings, recording details in Worktribe, administering the approvals process, and helping hand over successful awards to the Post-Award team.

Qualifications

• Strong financial acumen for costings and budgets.
• Excellent organisational and communication skills.
• Experience supporting grant applications or similar processes.

Responsibilities

• Prepare project costings and record information in the Grants and Contracts Management System (Worktribe).
• Administer the University's authorisation process for projects.
• Support handover of successful projects to the Post-Award team.
• Prepare financial information for inclusion in grant applications.

Skills

Financial acumen

Organisational skills

Communication skills

Job description

We are looking for an enthusiastic, proactive and customer-focused Administrator to join our Pre-Award team in Research and Innovation Services (RIS).

You will be responsible for providing efficient and professional administrative support to colleagues applying for external research and knowledge exchange funding. Reporting to a Pre-Award Coordinator, you will be responsible for preparing project costings, recording project information on the University's Grants and Contracts Management System (Worktribe), administering the University's authorisation process and supporting the handover of successful projects to the Post-Award team.

A key part of this role involves the preparation of financial information for inclusion in grant applications. It is therefore essential for you have strong financial acumen, along with good organisational and communication skills.

ABOUT THE TEAM

For more information about RIS and the support we provide to Northumbria's research community, please visit our webpage: Northumbria University is an on-campus organisation and it is expected that a minimum of 60% of contracted hours are spent on campus and arranged to meet business needs.

We recognise the importance of work-life balance and have flexible and hybrid working arrangements in place, which will be agreed in line with the needs of the role and the service.

Join Northumbria University, a research-intensive institution unlocking potential and changing lives locally and globally. Named Times Higher Education's in 2022 and in 2025, we rank top 25 in the UK for research power. Discover more.

With over 37,000 students from 140+ countries, we offer world-leading research, award-winning partnerships, and an outstanding student experience. We empower our exceptional staff, promoting a positive work-life balance and offering great benefits, including excellent pension schemes, flexible working, generous holiday entitlement and .

Our Northumbria Values, co-created by our team, define who we are: Academic Excellence, Innovation, Inclusivity, Collaboration, and Ambition. Our Behaviours shape our work culture: We listen and learn, support one another, respect everyone, trust each other, and are bold.

Based in Newcastle upon Tyne and London, we are an on-campus organisation and offer flexible hours and location where the role allows. We pride ourselves on diversity and inclusivity, holding a Silver Athena Swan in recognition of our commitment to advancing gender equality, a bronze Race Equality Charter Award and we are a Disability Confident Leader. We also hold the HR Excellence in Research award for implementing the concordat supporting the career Development of Researchers and are members of the initiative to deliver information and support to professional researchers. The University has implemented a range of flexible working arrangements, and we are happy to explore candidate requirements as part of the recruitment process.