Prada Group Facilities Coordinator, London

PRADA; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading luxury brand in London seeks a Facilities Coordinator to support the Facilities Manager in ensuring maintenance and operational standards are met across locations. The role involves monitoring facilities, managing relationships with suppliers, and tracking project status. Candidates should have a degree in relevant fields and strong problem-solving skills. Join a dynamic, inclusive environment focused on professional growth.

Qualifications

• Competence in creating and updating maintenance cycle reports.
• Ability to analyze site conditions and document findings.
• Strong organizational skills and proactive problem solving.

Responsibilities

• Monitor facilities and maintenance tracking tools.
• Coordinate with internal and external suppliers.
• Create and update maintenance cycle reports.
• Analyze site conditions through visits and reports.
• Support Facilities Manager with administration.
• Track budgets and project status reports.

Skills

Degree in Architecture, Engineering, or Project Management

Competence in maintenance cycle reports

Ability to analyze site conditions

Experience with stakeholders

Knowledge of health, safety, and environmental regulations

Clear and effective communication

Strong organizational skills

Proactive problem-solving abilities

Education

Degree in Architecture, Engineering, or Project Management

Job description

JOB PURPOSE

Supports the Facilities Manager with the organizational coordination of company policies and procedures relating to facilities and maintenance. Ensures all activities are carried out in compliance with the image standards of Prada Group, and with the complete functionality of all locations across the region's network, including points of sale and office sites. Monitors all works and ensures quality standards are delivered in accordance with the requirements of the Group's directives, and with a view to economic results.

RESPONSIBILITIES

• Responsible for monitoring the facilities and maintenance tracking tools, to ensure projects and tasks are delivered in a timely manner and prioritized in an appropriate way;
• Coordinates with internal and external suppliers within the points of sale and office sites of reference;
• Creates and updates the maintenance cycle reports of the points of sale and office sites of reference;
• Supports the Facilities Manager with the execution of strategies, procedures and methods for maintenance activities;
• Periodically analyzes, through site visits and reviewing facilities reports, the quality of the state of conservation and functionality of the points of sale and office sites of reference;
• Supports the Facilities Manager with general administration and assists with the coordination of all facilities activities;
• Tracks the budget and project status reports for all maintenance activities across the region's store network and office sites.

KNOWLEDGE AND SKILLS

• A degree or formal education in Architecture, Engineering, or Project Management is considered a strong asset
• Competence in creating and updating maintenance cycle reports
• Ability to analyze site conditions and document findings
• Experience managing relationships with internal and external stakeholders
• Awareness of health, safety, and environmental regulations
• Ability to ensure facilities meet corporate image and operational standards
• Understanding of maintenance tracking tools and reporting systems
• Clear and effective communication
• Strong organisational
• Being a proactive problem solver is key to maintaining operational continuity

Joining our Company means working in a creative and international environment, with teams of people motivated by curiosity and the quest for excellence. The engine of our success is the importance and value that we place on the talent and passion of our people leading to their own professional growth.

Prada Group promotes an inclusive work environment, ensuring equal opportunities for all candidates, regardless of gender, ethnicity, sexual orientation, disability, or other personal characteristics. We believe that diversity is a value and we are committed to build a fair and respectful workplace for all.