PRADA Group - Facilities Coordinator

PradaGroup; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

An international luxury brand in London is seeking a Facilities Coordinator to support the Facilities Manager in maintaining high standards across all locations. Responsibilities include monitoring facilities, coordinating with suppliers, and creating maintenance reports. Ideal candidates should have strong organizational skills, experience in stakeholder management, and the ability to analyze site conditions. This role is essential for ensuring operational continuity and quality standards throughout the company's network.

Qualifications

• Competence in creating and updating maintenance cycle reports.
• Ability to analyze site conditions and document findings.
• Experience managing relationships with internal and external stakeholders.
• Awareness of health, safety, and environmental regulations.
• Understanding of maintenance tracking tools and reporting systems.
• Proactive problem-solving skills.

Responsibilities

• Monitor facilities and maintenance tracking tools.
• Coordinate with suppliers for maintenance activities.
• Create and update maintenance cycle reports.
• Support the Facilities Manager with maintenance strategies.
• Analyze site conditions through visits and reports.
• Assist with general administration of facilities activities.
• Track budget and project status for maintenance activities.

Skills

Monitoring facilities

Creating maintenance reports

Analyzing site conditions

Stakeholder management

Health and safety regulations

Effective communication

Organizational skills

Problem solving

Job description

Founded in 1913 in Italy, the Prada Group was built on a tradition of excellence and with a vision of innovation. Our Iconic Brands include PRADA, Miu Miu, Church’s, Car Shoe and Pasticceria Marchesi and we are currently operating in more than 45 Countries, embracing employees of more than 100 nationalities.

Joining our Company means working in a creative and international environment, with teams of people motivated by curiosity and the quest for excellence. The engine of our success is the importance and value that we place on the talent and passion of our people leading to their own professional growth.

JOB PURPOSE

Supports the Facilities Manager with the organizational coordination of company policies and procedures relating to facilities and maintenance. Ensures all activities are carried out in compliance with the image standards of Prada Group, and with the complete functionality of all locations across the region’s network, including points of sale and office sites. Monitors all works and ensures quality standards are delivered in accordance with the requirements of the Group’s directives, and with a view to economic results.

RESPONSIBILITIES

• Responsible for monitoring the facilities and maintenance tracking tools, to ensure projects and tasks are delivered in a timely manner and prioritized in an appropriate way;
• Coordinates with internal and external suppliers within the points of sale and office sites of reference;
• Creates and updates the maintenance cycle reports of the points of sale and office sites of reference;
• Supports the Facilities Manager with the execution of strategies, procedures and methods for maintenance activities;
• Periodically analyzes, through site visits and reviewing facilities reports, the quality of the state of conservation and functionality of the points of sale and office sites of reference;
• Supports the Facilities Manager with general administration and assists with the coordination of all facilities activities;
• Tracks the budget and project status reports for all maintenance activities across the region’s store network and office sites.

KNOWLEDGE AND SKILLS

Competence in creating and updating maintenance cycle reports

Ability to analyze site conditions and document findings

Experience managing relationships with internal and external stakeholders

Awareness of health, safety, and environmental regulations

Ability to ensure facilities meet corporate image and operational standards

Understanding of maintenance tracking tools and reporting systems

Clear and effective communication

Strong organisational

Being a proactive problem solver is key to maintaining operational continuity.