Practice Manager, NISSEN RICHARDS STUDIO

Guardian Jobs; London; On-site; GBP 30,000 - 50,000; Part time

Job summary

An established industry player is seeking a dynamic Practice Manager to ensure the smooth operation of their design studio. This role is perfect for someone with a proactive attitude and strong organizational skills, as you will manage office operations, support directors, and coordinate HR activities. Your expertise in office management and communication will be essential in fostering a positive work environment. Join this innovative team and contribute to exciting projects while enjoying a collaborative atmosphere that values your input and creativity.

Qualifications

• Minimum 2 years' experience in a similar role.
• Strong administrative and office management experience.

Responsibilities

• Oversee the general running of the office.
• Provide administrative support to Directors.
• Handle staff appointments and onboarding.

Skills

Office Management

Communication Skills

Organizational Skills

Time Management

Problem-Solving

Education

Experience as Practice Manager or Studio Manager

Administrative Experience

Tools

MS Office Suite

Xero

Adobe Creative Suite

Job description

Practice Manager, NISSEN RICHARDS STUDIO

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Practice Manager, NISSEN RICHARDS STUDIO

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Practice Manager / Studio Manager

We are seeking an experienced, highly organised, and enthusiastic Practice Manager to oversee the smooth running of our design studio. The ideal candidate will bring energy, initiative, and a positive, professional attitude to a varied and rewarding role.

Practice Manager / Studio Manager

We are seeking an experienced, highly organised, and enthusiastic Practice Manager to oversee the smooth running of our design studio. The ideal candidate will bring energy, initiative, and a positive, professional attitude to a varied and rewarding role.

Key Responsibilities

Office Management & Admin

• Oversee the general running of the office to ensure an efficient, smooth environment.
• Act as first point of contact for visitors and phone calls.
• Maintain cleanliness and tidiness of office, enforce clean desk policy, and supervise the office cleaner.
• Manage office supplies, equipment, and maintenance needs.
  
  
  

Director Support

• Provide key administrative support to the two Directors.
• Assist with travel bookings and diary management.
• Collaborate closely with the Bid Manager and Business Manager.
  
  
  

HR & People Management

• Handle staff appointments, onboarding, inductions, appraisals, holiday and time tracking, and expenses.
• Coordinate staff socials, events, and outings.
• Keep personnel records accurate and up-to-date.
• Support development and application of HR policies and procedures.
  
  
  

Finance & Bookkeeping

• Process supplier payments, staff expenses, and raise sales invoices.
• Liaise with clients regarding purchase orders and payments.
• Handle banking tasks and general bookkeeping (Xero).
  
  
  

Health & Safety / QMS

• Act as Health & Safety Officer for the office.
• Maintain and update the Quality Management System (QMS) as Quality Management Representative.
  
  
  

Project & Job Coordination

• Set up project folders and server files; support project resource planning
• Assist with Appointment documents and tender submissions.
• Manage bid portals and be the point of contact for new tender opportunities.
  
  
  

Marketing & PR

• Liaise with PR consultants and organise photography and press releases
• Support award submissions and maintain project information.
  
  
  

IT & Systems

• Assist with IT maintenance, software upgrades, and manage email inboxes
• Oversee practice procedures and systems for continual improvement.
  
  
  

Membership & Renewals

• Manage renewals for company and staff professional memberships.
  
  
  

Research & Miscellaneous

• Assist Directors with project research and ad hoc tasks.
  
  
  

Essential

Candidate Requirements

• Minimum 2 years' experience as a Practice Manager, Studio Manager, or PA, ideally within an architectural or design firm.
• Strong administrative and office management experience.
• Excellent communication and interpersonal skills.
• Advanced organisational and time management capabilities.
• Proficiency in MS Office Suite.
  
  
  

Desirable

• Experience using Adobe Creative Suite, Xero, and project resourcing tools.
• Familiarity with bid portals and tender processes.
• HR experience including recruitment and staff support.
• A proactive, can-do attitude with the ability to think on your feet.
• Detail-oriented, with a strong problem-solving approach.
• Self-motivated and comfortable working independently.
  
  
  

We may consider part-time work.

How to apply:

Click on the 'Apply now' button below. Please upload your CV and a cover letter. The closing date for applications is Tuesday 13th May 2025. We are an Equal Opportunities Employer. No approaches from agencies please.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Consulting, Information Technology, and Sales

• Industries

  Advertising Services

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