Practice Assistant - Litigation

holland and knight; Birmingham; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading law firm in Birmingham is seeking a skilled Practice Assistant to provide comprehensive administrative support in their Litigation department. The ideal candidate will possess advanced knowledge of Microsoft Office and document management systems, have a strong attention to detail, and thrive in a fast-paced environment. The role involves managing communications, supporting lawyers, and ensuring efficient office operations. This is a hybrid position requiring both in-office and remote work.

Benefits

Generous paid time off

Comprehensive medical, dental, and vision plans

401(k) and profit sharing

Paid leave for new parents

Qualifications

• 4 to 5 years of experience supporting lawyers or paralegals.
• Advanced knowledge of Microsoft Office Suite and Adobe.

Responsibilities

• Provide high quality administrative support to lawyers and professionals.
• Manage documents, correspondence, and schedules.
• Perform filing, billing, and client matter setup.

Skills

Microsoft Office Suite

Adobe

Document Management Systems

Electronic Signature Software

Time Management

Attention to Detail

Interpersonal Skills

Confidentiality

Education

Bachelor's Degree

Job description

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Practice Assistant - Litigation, Birmingham

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Client:

holland and knight

Location:

Birmingham, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

891df569e2d6

Job Views:

20

Posted:

18.06.2025

Expiry Date:

02.08.2025

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Job Description:

Description

:

Description

:

Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the firm or industry standards.

Key Responsibilities and Essential Job Functions:

Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.

Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.

Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.

Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.

Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.

Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.

Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.

Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s).

Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.

Perform all file maintenance, including saving documents to the document management system.

Assist lawyers with time entry, billing, and collection, as needed.

Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.

Perform clerical duties for non-legal departments, as needed.

Special project and duties as assigned.

Required Skills:

Advanced knowledge of Microsoft Office Suite and Adobe.

Experience with document management systems.

Experience with electronic signature software programs.

Proficiency in core legal administrative assistant functions and advanced technical and communications skills.

Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.

Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.

Ability to take direction and work independently with little supervision.

Ability to effectively work well with others.

Effective and professional interpersonal and communication skills.

Ability to write clearly and professionally, with excellent proofing skills.

Strong work ethic with ability and commitment to maintain confidentiality.

Ability to lift and carry up to 30 pounds.

Required Qualifications & Education:

Bachelor’s degree preferred.

4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Physical Requirements:

Ability to sit or stand for extended periods of time.

Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.