Portfolio Manager

Rettie; Glasgow; On-site; GBP 28,000 - 38,000; Full time

Job summary

Rettie is seeking a Portfolio Manager to join their Glasgow Lettings Team. The role involves overseeing the lettings process, enhancing client relationships, and ensuring regulatory compliance while contributing to the company's market-leading position. Ideal candidates are ARLA qualified with proven experience, excellent people skills, and a proactive approach.

Qualifications

• Minimum of 2 years' experience in property management required.
• Driving licence essential.
• Proficient in IT systems including MS Word, Excel & Outlook.

Responsibilities

• Responsible for all aspects of lettings management across portfolio.
• Driving portfolio performance and minimizing void periods.
• Ensuring compliance with regulatory standards.

Skills

Customer focused

Collaboration

Problem Solving

Communication

Education

ARLA or equivalent qualification

Detailed knowledge of Glasgow Lettings market

Tools

MS Word

Excel

Outlook

REAPIT

Job description

Key details

Location: Bath Street, Glasgow

Department: Lettings

Reports to: Associate Director

Hours of work: 37.5 hours, Monday to Friday, 9:00am - 5:30pm

About The Role

The principal aim of the Glasgow Lettings Team is to ensure an exceptional customer experience is provided to all clients. As the point of contact for your tenants and landlords, you’ll be required to build quality, lasting client relationships by working closely with colleagues in your team, supporting Rettie in achieving a market-leading position.

As Portfolio Manager, you will be responsible for all aspects of the lettings management process across your portfolio of properties, from finding tenants to arranging day-to-day maintenance. Together with your team, you will ensure our processes are continually reviewed to deliver the best possible client experience, which will maximise the fee income of our landlords’ assets.

About You

Ideally, we are looking for an ARLA (or equivalent) qualified Portfolio Manager with at least two years’ experience in the Lettings industry. You will hold a full UK driving licence and require access to your own car.

We would love to hear from candidates with excellent people skills who enjoy problem-solving and working within a close-knit team.

Key Responsibilities

Driving Portfolio Performance– To constantly improve the performance of the assets within your portfolio, retaining clients and promoting portfolio growth.

• Ensuring 100% compliance with regulatory standards
• Minimising void periods
• Negotiating rent increases in line with lease terms
• Minimising arrears
• Promoting investment and upgrading works
• Managing day to day maintenance and raising work orders
• Effective end to end management throughout the duration of the tenancy
  
  

Managing Administration – Full responsibility and accountability for all aspects of the lettings and management process across your portfolio including:

• Detailed client information collection and due diligence including money laundering verification
• Detailed and objective client reporting following regular property inspections
• Efficient and detailed processing of any maintenance requests and contractor invoices
• Efficient administration of all checkouts, deposit deductions/releases, tenant swaps, early exits and ownership changes
• Effective handling of utility notifications and the accurate processing of void period costs
  
  

Excelling in Client Care - To provide the highest standard of client care and satisfaction

• Promptly establish contact and develop an understanding of all new clients and their assets to facilitate an efficient handover from the Branch Manager/New Business Portfolio Manager.
• Exceed the expectations of your clients in terms of both customer service and asset performance.
• Uphold the highest levels of integrity by being objective, open and honest in all of our dealings while always respecting the confidentiality of our clients.
• Be proactive in your approach to resolving issues and ensure they are dealt with quickly and effectively.
  
  

Essential

Key requirements

• Driving licence
• ARLA or equivalent
• Minimum of 2 years' experience of property management
• Detailed knowledge of Glasgow Lettings market
• Proficient in the use of IT systems including MS Word, Excel & Outlook
• Experience in the management of client relationships
  
  

Desirable

• Previous management of a residential property portfolio under a portfolio management structure
• The ability to analyse the performance of residential assets and produce investment appraisals
• Operational knowledge of REAPIT
  
  

Competencies

• Customer focused
• Collaboration
• Communication
• Problem Solving
• Positive Mindset
• Planning and organising
  
  

About Us

When you join Rettie, you’ll discover the difference you can make. We're a growing and ambitious company, but at our foundations, we have a family feel. We care about our people; we want them to prosper and realise their potential. We are proud that our values of Teamwork, Determination, Dependability and Ambition guide our actions and behaviours towards our clients and each other, daily. Based on these values, we aspire to cultivate and grow diverse, capable teams in an environment which will help you realise your career potential.