Portfolio Analyst (Ref: 5315)

East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber

Job Summary

This position is based Nationally.

Job Description

The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation, and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public.

The MoJ Portfolio and Assurance team is a central component of the MoJ Project Delivery Function and oversees the centralisation, coordination, and assurance of all project delivery within the Department. You will be able to access professional development opportunities, guidance, tools and support and access to the unique Government Project Delivery Professional Network.

The MoJ Portfolio is one of the largest and most complex across Government; including several Government Major Projects Portfolio (GMPP) projects and programmes that will transform the operation of the Department.

The post holder will have the opportunity to oversee the breadth of major change across the Department as part of the Portfolio Office, and will focus primarily on providing insight, information, and support that will help strengthen portfolio governance and enable prioritisation decisions and effective allocation of resources across the Department’s change initiatives.

This role is instrumental in ensuring optimal delivery of Departmental strategic objectives in line with Government priorities. The post holder will help achieve this through the analysis of a range of information sources and engagement with programme and project stakeholders, converting this intelligence into informed insights using appropriate reporting and visualisation methods.

This is an excellent role to gain experience of Departmental portfolio management and corporate governance and will provide the post holder an opportunity to enhance their professional development and raise their profile across the Department.

The ideal candidate will be methodical, organised, and diligent; able to deliver at pace, working to tight deadlines whilst maintaining a quality service. They must be able to work pro-actively and with a variety of stakeholders and have excellent communication skills. They will have experience effectively managing competing priorities and will be comfortable working in a fast-paced environment.

The ideal candidate will have previous experience working in a project, programme, or portfolio management office with experience of planning, governance, and risk management or have experience managing a project or programme through application of the government functional standard for project delivery.

MoJ expects its leaders to show openness, honesty and commitment, and, of course, to deliver results.

Key Responsibilities Of The Role

These may be further shaped and adjusted dependent on business needs and team resources / skills.

Governance & Reporting and Quality Management

• Lead in the management, tracking, and assurance of portfolio data and information, working with the wider Portfolio & Assurance team and project & programme teams to ensure compliance.
• Coordinate and lead Quality Assurance reviews with Portfolio Account Managers, ensuring a high standard of data is provided and challenged where necessary.
• Lead on development of regular portfolio reports including reports and submissions for the MoJ Portfolio, Investment, and Executive Committees, and GMPP reporting for the National Infrastructure & Service Transformation Authority.

Portfolio Analysis

• Analyse key portfolio data and information from a range of sources and stakeholders to provide insight on trends and themes across the portfolio.
• Develop these insights into analysis reports using appropriate reporting and visualisation methods to provide Departmental senior leadership with clarity on the state of delivery and support prioritisation decisions and effective allocation of resources across the portfolio.

Stakeholder Engagement

• Act as a key point of contact for key portfolio practices, establishing effective working relationships with key senior stakeholders across MoJ, IPA, and other Government Departments.
• Provide support and advice for projects, programmes, and sub-portfolios on developing collaborative working practices with all stakeholders.
• Respond quickly to ad hoc commissions from across the business including from the Directors General and Permanent Secretary.

Frameworks & Methodologies

• Develop and maintain frameworks and methodologies for key portfolio practices, and champion best practice for these across the Department and wider government.

Knowledge Management

• Ensure that key lessons are captured and learned across the team on a regular basis and portfolio processes, frameworks, and methodologies are optimised to drive continuous improvement.

Other

• Demonstrate commitment to professional learning and development.

Location & Terms of appointment

This post is advertised nationally but frequent travel will be required to locations where the Portfolio & Assurance team is based.

Your base office location at an MoJ HQ site, or Justice Collaboration Centres, will be discussed if successful, as we do not offer home working contracts. All available sites can be found on this link.

Salary & Grade

Band B – SEO

New entrants to the Civil Service will be expected to join on the minimum of the pay range and this is non-negotiable.

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.

Selection and Application Process

You Will Be Required To Complete An Application Form Providing Evidence Of How You Meet The Following Project Delivery Competencies As Per The Project Delivery Capability Framework (PDCF) Infrastructure And Projects Authority Pages And Provide a Current CV:

• Governance
• Quality Management
• Stakeholder Engagement
• Knowledge Management
• Resilience

Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.

Merit List of successful candidates based on location will be retained after this campaign for 12 months.

Successful Candidates Will Be Invited For Virtual Interview Where The Following Project Delivery Technical And Behavioral Competencies, As Per The Project Delivery Capability Framework (PDCF) Infrastructure And Projects Authority Pages Will Be Assessed:

• Governance
• Quality Management
• Stakeholder Engagement
• Knowledge Management
• Resilience

Technical Skills

We'll assess you against these technical skills during the selection process:

• (Lead) Governance - Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.
• Quality Management - Quality management is the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
• Knowledge Management - Knowledge management is the ability identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
• Resilience - The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.

Benefits

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Technical skills.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Contact point for applicants
Job Contact:

• Name: SSCL Recruitment Enquiries Team
• Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone: 0345 241 5358

Recruitment team

• Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/