Portal Administrator

ESPRESSO SERVICE LIMITED; Hounslow; Remote; GBP 25,000 - 28,000; Full time

Job summary

A leading service company is seeking a Portal Administrator for their remote Finance team. This full-time role involves supporting daily finance activities, managing client queries, and maintaining accurate data in client portals. Ideal candidates will have at least 2 years’ experience in a similar role and strong organisational skills. The position offers a salary between £25,000 and £27,500 per year with a range of employee benefits.

Benefits

25 paid annual leave

Additional day off for your birthday

Death in Service Insurance

Qualifications

• Minimum 2 years' experience in a similar role.
• Able to work in a fast-paced environment.
• Strong mathematical skills and numerically capable.

Responsibilities

• Provide front-line support for client and colleague queries.
• Manage quote requests and purchase orders.
• Maintain client portals with accurate data.

Skills

Strong organisational skills

Excellent communication skills

Proficiency in Excel

Data analysis skills

Collaborative attitude

Problem-solving approach

Job description

Key Details

• Job Title - Portal Administrator
• Experience - Minimum 2 years' experience in a similar role
• Work Model - Remote

About The Role

The opportunity has arisen for a Portal Administrator to join our small remote Finance team based on a full-time, permanent basis. The role will report to our Head of Finance and support our Account Assistant with day-to-day finance activities whilst delivering the highest level of service to internal members and external clients.

Employee Benefits & Perks

• 25 Paid annual leave and 8 public holidays to support your work-life balance.
• Additional day off for your birthday.
• Death in Service Insurance from first day of employment.

Roles & Responsibilities

• Front-Line Support: Answer client and colleague queries promptly (calls, inbox, and portals), logging all interactions and escalating where necessary. Co-ordinate customer requests with other departments to maximise load efficiency and KPIs fulfilment. Resolve invoicing issues by liaising with other departments to ensure smooth resolution. Updating customer portals with job information, quotations, invoices etc. Ensure more complex problems are raised with the Technical Service Manager and Senior Service Manager.
• Quote Management: Log, edit, and send quotes within agreed timeframes, ensuring accuracy and clear communication with clients and Service department. Follow up on quotations.
• Purchase Orders: Monitor and enforce customer PO compliance across the business, escalating where required.
• Systems & Portals: Maintain client portals with accurate data, documents, and updates in line with SLAs. Timely processing of supplier invoices and claiming on different portals. Maintain accurate records of invoiced and un-invoiced work, ensuring alignment with financial records.
• Inbox: Jointly manage the shared inbox, allocating and actioning tasks in line with SLAs.
• Ad hoc tasks: Dext uploads, statements reconciliation etc.

Qualifications and Experience

• Strong organisational skills and the ability to manage your own workload effectively.
• A methodical, problem-solving approach and resilience under pressure.
• Excellent communication skills—confident liaising with both customers and colleagues.
• Proficiency in Excel and other business software, with strong data analysis skills.
• A collaborative attitude and enthusiasm for working within a growing team.
• Curious and eager to learn and a proactive attitude.
• Able to work in fast paced environment and coordinate with teams across the business.

Behaviours and Mindset

• Strong mathematical skills and numerically capable
• Smart and professional
• High personal standards
• Team player; works well with others, and commits to achieving team goals and deadlines
• Able to take ownership of tasks and responsibilities
• Works with precision, a 'can-do' attitude and problem solver
• Naturally curious and proactive; willing to contribute ideas
• Reliable

Job Details

• Job Types: Full-time, Permanent
• Pay: £25,000.00-£27,500.00 per year
• Work Location: remote