PO and Project Coordinator Lead (Manager)

Project People; Reading; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading company in Reading is seeking a PO and Project Coordinator Lead to oversee a team responsible for Purchase Order management. This hybrid role involves ensuring data integrity, managing workflows, and driving improvement initiatives to enhance efficiency. Ideal candidates will possess strong data analysis skills, proficiency in MS Excel, and experience with ERP systems. Join a dynamic team and contribute to the success of various projects.

Qualifications

• Strong understanding of data and MS Excel.
• Experience with Accounting/ERP systems like IFS, SAP, Oracle.
• Ability to manage escalations effectively.

Responsibilities

• Lead and motivate a team of project coordinators.
• Manage Purchase Order processes and ensure data integrity.
• Track and report financial statuses of projects.

Skills

Data understanding

MS Excel proficiency

Accounting/ERP knowledge

Prioritization

Proactive attitude

Communication skills

Interpersonal skills

Flexibility

Escalation management

People skills

Tools

IFS

SAP

Oracle

Job description

• PO and Project Coordinator Lead
• Perm
• Reading | Hybrid
• You must be eligible to work in the UK without the need for Sponsorship

This is a Team lead role, responsible for leading and motivating a team of project coordinators to provide an end-to-end Purchase Order management service to the Programme and Project community and drive improvement initiatives that help the team meet set targets and delivers efficiency for the business.

What the role will entail:

• Hands on E2E Purchase order management
• Administering and co-ordinating the Purchase Order (PO) process across the Project Team and in the IFS finance management tool.
• Responsible for maintaining Data integrity across our tool sets in regard to Purchase orders
• Managing queues and workflows of the project coordination team, ensuring balanced work distribution across the team to meet SLA targets
• Responsible for reviewing individual and team performance against key performance indicators and ensuring all service level agreements are achieved
• Inducting, training, motivating and coaching to ensure the highest standards of customer service are always delivered by the team.
• Tracking and reporting POs (Purchase Orders) and project's financial status from the IFS System.
• Validation and reconciliation of invoice billing to project milestones to ensure transparency and accuracy of payment claims.
• Developing dashboard reports to support delivery managers in ensuring accuracy of payment milestones, avoiding duplications
• Ensuring that POs are Goods-Receipted in a timely manner in co-ordination with the Project/Programme Managers and liaising with internal finance team & external suppliers to resolve invoice queries.
• Run the IFS mass goods-receipting process on a weekly basis, driving timely resolution of any arising issues
• Proactive (re) forecasting, tracking, control, and reporting of PO outcomes.
• Ensuring aged GRNI levels are kept to a minimum throughout the year.
• Challenge the team on process or governance deviations while ensuring every PO has the relevant business justification and funding.
• Be the first point of contact for escalations regarding purchase orders.

Skills needed for the role

• Excellent understanding of data & good use of MS Excel
• Ability to manipulate data & understand complex formulas
• Knowledge of Accounting/ERP systems - IFS, SAP, Oracle etc
• Ability to prioritize and multi-task.
• Be proactive, enthusiastic, and flexible with the ability to work under pressure.
• Confident communication skills and energy
• Good self-management, information, presentation and interpersonal communication
• Flexibility to adjust to multiple demands, shifting priorities, ambiguity, and rapid change.
• Excellent people skills
• Ability to deal efficiently with escalations and difficult situations and people under pressure

Project People is acting as an Employment Agency in relation to this vacancy.