PMO Co-ordinator (18 month FTC)

Hallmark Luxury Care Homes; Billericay; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A prominent care home organization in Billericay seeks an IT Project Administrator/Coordinator. This role involves supporting project planning and execution, managing documentation, and ensuring timely updates to stakeholders. The ideal candidate should have a bachelor's degree in a related field and prior experience in project administration. The role offers a hybrid work arrangement with travel to various care homes if needed.

Benefits

Competitive salary and benefits package

Opportunities for career growth

Dynamic work environment

Qualifications

• Desirable bachelor’s degree in Project Management or related field.
• Previous experience in an IT Project Administration role.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Understanding of project management methodologies such as Agile or Waterfall.

Responsibilities

• Assist in project planning, execution, and delivery.
• Coordinate project activities and resources.
• Monitor project progress and provide updates to stakeholders.
• Manage small scale projects ensuring compliance with scope and time.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Problem-solving mindset

Education

Bachelor’s degree in Project Management, business administration or related field

Tools

DevOps

Smartsheet

MS Project

MS Office apps

Job description

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Job Title: IT Project Administrator / Coordinator

Location: Office based - Billericay / Essex. (Hybrid - working from Home 1/2 days per week)

Must be willing to travel to various Care Homes as required.

THIS ROLE IS INITIALLY A 18 MONTH FIXED TERM CONTRACT (FTC)

Job Summary: We are seeking a highly organised and detail-oriented IT Project Administrator / Coordinator to support project planning, execution, and delivery within our organisation. Working closely with Head of PMO, Project Managers and stakeholders to ensure smooth communication, timely completion of tasks, and adherence to project goals.

Key Responsibilities:

• Assist in the development and maintenance of project plans, timelines, and deliverables.
• Coordinate project activities, resources, equipment, and information.
• Ensure project documentation is up to date and properly organised.
• Monitor project progress and provide regular updates to stakeholders.
• Identify and address project issues, escalating them as necessary to ensure resolution.
• Facilitate communication between project teams, clients, and stakeholders.
• Assist in preparing reports, presentations, and project documentation.
• Support risk management processes and help mitigate potential project risks.
• Track project budgets and expenditures, ensuring adherence to financial plans.
• Organise meetings, prepare agendas, and document meeting minutes.
• Work with PMO to develop, maintain, update capacity and resource planning tools.
• Manage small scale projects and workstreams as needed from start to finish, ensuring compliance with scope, time, and cost parameters.

Qualifications and Skills:

• Desirable bachelor’s degree in Project Management, business administration or a related field.
• Previous experience in an IT Project Administrator / Co-ordination role.
• Strong organisational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Understanding of Project management tools such as DevOps, Smartsheet, MS Project, MS Office apps.
• Ability to work collaboratively with cross-functional teams.
• Problem-solving mindset with the ability to work under pressure and meet deadlines.
• Knowledge of project management methodologies such as Agile or Waterfall is desirable.

Preferred Qualifications:

• Project Management Professional (PMP) certification or similar credentials.
• Experience working in Social Care, Health Care industry, IT.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A dynamic and collaborative work environment.

Hallmark Luxury Care Homes is committed to promoting equal opportunities in employment and in the workplace and welcome applications from all suitably qualified candidates regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process. If there are additional options, you’d like to request in making your application, please send an email to [e-mail]

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider and Information Technology

• Industries

  Nursing Homes and Residential Care Facilities

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