PMO Analyst

Next Insurance, Inc.; Manchester; Hybrid; GBP 35,000 - 55,000; Full time

Benefits offered by this job

25 days Annual Leave

Private Medical Insurance

Hybrid Working

Annual Bonus

Pension scheme

Career development support

Health assessments

Job summary

Munich Re Specialty - Global Markets in Manchester is seeking a PMO Analyst to support Portfolio & Transformation Management Office activities on a hybrid basis (2–3 days in the office). You will govern, report on the portfolio of projects and assist with governance meetings such as Change and Executive Committees, while working closely with PMO Lead.

The role requires experience in portfolio office services, collaboration with Business Project Managers, and strong data aggregation and analysis

Qualifications

• PMO experience in project/programme delivery within financial services.
• Experience with portfolio governance and reporting processes.
• Ability to aggregate and analyze data to provide insights.
• Strong coordination with senior stakeholders and governance forums.
• Formal PMO training or certification is preferred.

Responsibilities

• Carry out maintenance and system administration of the in-house project portfolio management system GoldMine, storing all imperative data on Projects, Programmes, and Portfolios. Train and support users.
• Support facilitation of Business Resource Management using GoldMine to plan scheduling of Projects and Programmes, including identifying and building resource availability.
• Manage the Portfolio calendar; coordinate preparation of recurring governance meeting packs.
• Support governance meetings: arrange meetings, circulate materials, capture decisions, update logs.
• Monitor the shared PMO mailbox; triage requests and route to owners.
• Manage project intake: log proposals, ensure information completeness, classify by size/complexity, circulate for review, track responses.
• Assist ongoing management of project assurance with PMO Lead.
• Support governance services: financial control, reporting, change control, planning, resource, forecasting, benefits management, RAID.
• Champion compliance with organisational standards.
• Support external assurance reviews; provide artefacts and liaise with parties.
• Maintain templates for governance artefacts (Proposal, Business Case, Project Charter, Change Requests, Closure).
• Assist implementing governance processes for structuring, development, review, approval and filing of programme/projects deliverables.
• Develop and administer SharePoint Change Hub document library.
• Coordinate cross-Programme tasks/actions to support PMO Lead.
• Raise purchase orders, process invoices, liaise with procurement/finance/compliance.
• Contribute to MI reporting on Portfolio performance and trends.
• Support wider COO reporting with Change, Data and Operations Delivery.
• Help drive Conduct and best outcomes for customers/policyholders.
• Any additional duties as required.

Skills

PMO experience

Portfolio management

Financial services experience

Stakeholder communication

Autonomy & judgement

Scheduling & governance

Data analysis

Education

University degree (numerical/stats/engineering)

PMO certification (PRINCE2/IPMA/etc)

Tools

GoldMine

SharePoint

Excel

Job description

At Munich Re Specialty - Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptable strategy, superior products and industry leaders working in a supportive environment to achieve this.

At the heart of our success is a strong culture where people are encouraged to be present, bold and curious, allowing them to achieve their individual goals.

Portfolio & Transformation Management Office (PMO) Analyst

We are looking to employ a PMO Analyst to be based in the Manchester Office on a full time basis. We offer hybrid working with 2-3 days per week in the office.

The requirement is for an experienced PMO Analyst to work in a Portfolio & Transformation Management Office (PMO), working closely with the Portfolio & Transformation Management Office Lead to provide support with governing and reporting on the Portfolio of Projects including the support of key governance meetings such as the MRSG Change Committee and MRSG Executive Committee (Transformation).

The candidate should have experience in working in a portfolio office across the full spectrum of portfolio office services. The candidate will need to work closely with Business Project Managers to guide them on the expectations of the full spectrum of portfolio office services.

The candidate will be comfortable with data aggregation and analysis.

Responsibilities

• Carry out maintenance and system administration of the in-house project portfolio management system GoldMine, storing all imperative data on Projects, Programmes, and Portfolios. In addition, train and support users.
• Support facilitation of the Business Resource Management using GoldMine in order to reach an informed position of the scheduling of Projects and Programmes, including working with business functions to identify and build out resource availability.
• Manage the Portfolio calendar; co-ordinate the timely preparation of recurring meeting packs according to Portfolio Governance and the Calendar.
• Support key portfolio governance meetings, including: arranging meetings; gathering, preparing and circulating meeting materials; preparing and circulating decisions and actions; and updating governance logs.
• Monitor the shared PMO mailbox; triage requests and forward / flag these up to owners.
• Manage the portfolio Front Door (project intake process): Log receipt of proposals; liaise with proposers to ensure proposal information is complete; classify proposals by size/complexity using predetermined criteria; circulate proposals for review, track responses, chase missing responses; report on progress of proposals through the process; identify proposals ready to be put forward for final approval.
• Support the ongoing management of the project assurance process working collaboratively with the Portfolio & Transformation Management Office Lead.
• Support Portfolio governance services including but not limited to financial control, reporting, change control, planning, resource, forecasting, benefits management and RAID management.
• Champion project compliance with organisational standards (e.g. project management framework).
• Support assurance reviews from outside the team, providing required artefacts and liaising with relevant parties.
• Maintain templates for Governance artefacts Proposal, Business Case, Project Charter, Change Requests, Action Closure Documents, etc.
• Assist in the implementation of a governance process for the structuring, development, review, approval and filing of key Programme/Projects deliverables ensuring good quality and best practice is embedded throughout.
• Develop and carry out system administration of the SharePoint "Change Hub" document library.
• Organise and coordinate cross-Programme tasks/actions providing "bandwidth" to the PMO Lead.
• Raise purchase order requests, approve (receipt) invoices, liaise with procurement, finance and compliance as required.
• Contribute to designing, producing and ongoing improvement of relevant and insightful MI on Portfolio performance and trends (e.g. finances, earned value, etc.).
• Support wider COO reporting, engaging with Change, Data and Operations Delivery.
• Help drive forward good Conduct for the business to deliver the best outcomes for customers / policyholders.
• Any additional duties and responsibilities that may reasonably be expected to be undertaken in accordance with the role.

Knowledge and Skills

• PM and/or PMO experience in project and programme delivery.
• Experience in a Financial Services environment, ideally Insurance, ideally London Market / Lloyd’s.
• Structured and logical thinker, being able to plan and organise work coherently.
• Quality-driven individual, constantly challenging outputs/mechanisms/approaches for ongoing improvement.
• Ability to follow leadership, but also to operate with autonomy and make judgment calls.
• Strong coordination and organisational skills to lead with autonomy tasks delegated from the PMO Lead.
• Strong interpersonal & communication skills; ability to manage and communicate with senior stakeholders.
• Ability to work under pressure; cool, calm, analytical personality.
• Proactive rather than reactive attitude, prepared to flag up portfolio-wide risks and help the PMO Lead in addressing them.
• Experience and ideally formal training / certification in project management or PMO (e.g. PRINCE2, P3O, Praxis, APM, PMI)
• Good numeracy skills

Education and Professional Qualifications Required / (preferred)

• University Degree (ideally numerical / statistics – based subject like Maths, Statistics, Engineering, or a science)
• Relevant professional qualification (e.g. CAPM, PMP, IPMA Project Management Professional, PMO Essentials for PMO Analysts, P3O Foundation / Practitioner, Managing Successful Programmes Foundation / Practitioner, PRINCE2 Foundation / Practitioner, Praxis Framework Foundation / Practitioner)

If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!

Diversity, Equity & Inclusion

At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs.

Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.

All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.

Learning and innovating today, striving for sustainable societies and business tomorrow

At Munich Re Specialty - Global Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment. Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues.

Benefits

• 25 days Annual Leave + bank holidays
• 10% Non-contributory Pension
• Eligibility for an Annual Bonus
• Private Medical + Dental Insurance
• Critical illness insurance + Life Assurance + Permanent Health Insurance
• Wellbeing and Development Scheme + EAP + Health Assessments (subject to scheme eligibility)
• Electric Vehicle Salary Sacrifice Scheme
• Study & continuing Professional Development Support
• Hybrid Working + IT Home Set-up Support

#BePresent #BeBold #BeCurious