Plot Sales Conveyancing Assistant

Gowling WLG International; Birmingham; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Private medical insurance

Pension scheme

Life assurance

Sabbatical after 5 years

Maternity/Paternity/Adoption leave

Job summary

Gowling WLG in Birmingham is seeking an organised, detail-oriented administrator to support transaction documentation, client portals, and file management. You will work within a collaborative team, coordinating meetings, travel, and reporting while handling SDLT processes and liaising with fee earners.

The role offers hybrid working arrangements, competitive benefits, and opportunities for development within a leading UK law firm.

Qualifications

• Experience in a legal environment preferred but not essential.
• Handling transaction documentation and client portals with deadlines.
• Ability to use case management systems and maintain accurate records.

Responsibilities

• Issue standard contract and transaction documentation within timescales.
• Support portal, client management and reporting; upload/download documents.
• File management and preparing files for exchange and completion.
• Perform general administration duties and assist with group administration.
• Coordinate meetings and travel within the UK and internationally.
• Arrange photocopying, printing, couriers and related papers.
• Enter data and assist client reporting; improve spreadsheet processes.

Skills

Calm under pressure

Prioritisation

Teamwork

Research

Communication

Financial administration

Client management

Initiative

Education

Tools

Worksite

Searchflow

Land Registry Portal

Microsoft Excel

Job description

About you:

Working in an inclusive, sharing and collaborative culture you will be expected to play your part in ensuring the continuing success and growth of the team. Experience of working in a legal environment would be preferable but not essential.

About the role:

• Issuing transaction documentation – utilising the case management system to generate and issue standard contract and transaction documentation to solicitors and clients within the required timescales together with exchange and completion documentation and correspondence at the relevant stages of a transaction or as and when requested by any member of the team


• Portal, client management and reporting support – assisting with the building and maintenance of client portals, preparing for sales and purchases arranging documents to be uploaded and downloaded to Worksite from external portals plus any other duties as required by the practice to ensure the clients' requirements are met;


• File Management – receiving instructions from clients and action accordingly, preparing files for exchange and completion


• Administration duties


• Assisting the Group on all administrative duties as and when required;


• Arrange meetings, coordinate travel arrangements in the UK and internationally, book and confirm reservations and deal with related papers/itineraries when required;


• Arrange photocopying, printing, organising couriers, sending out letters etc;


• Use effective systems to ensure that both short and long term tasks are completed within required timescales.


• Stamp Duty Land Tax – submitting online applications for SDLT payments (using Landscape online system) and liaising with fee earners with any queries;


• Assisting with property searches and enquiries (using Searchflow and Land Registry Portal) and liaison with appropriate authorities.


• Deeds management – producing deeds audits for clients and auditors, reporting direct to clients. Updating schedules and maintaining complete and accurate records of deeds received and despatched back to clients or third parties as and when required


• Finance – creating bill requests, finance forms and completing spreadsheets with financial information. Client reporting including financial data – being a point of contact for clients regarding their portals and portfolios. Supporting conveyancers to prepare statements and clear client account balances from files;


• Reporting - entering and updating data in spreadsheets for client reporting/updates. (experience of using Microsoft Excel would be an advantage but is not essential);

You should be able to:

• Remain calm under pressure and prioritise your workload effectively.


• Work in a team environment (this may include working as part of a bigger project team) and support your colleagues.


• Carry out searches, do research and analysis, deal with enquiries.


• Communicate appropriately and confidently at all levels within the team and the wider business as well as with clients, agents and other parties in person, by phone, letter, email or other communication means.


• Use your initiative to solve problems, resolve queries and be proactive.


• Manage financial hygiene, use finance reporting systems and billing systems.

What We Can Offer You:

The opportunity to work for a firm which has been recognised as one of the best places to work in the UK and has been ranked by Great Place to Work® for 26 consecutive years.

• A hybrid approach to office and remote working.


• 25 days annual leave, with the option to buy up to a week's extra annual leave


• Free private medical insurance, and the option to add family members


• A generous pension allowance


• Life assurance covering four times your annual salary


• The chance of a three-month sabbatical every five years


• Maternity, paternity and adoption leave schemes


• A range of health and wellbeing programmes


• State of the art offices, in the heart of Birmingham City Centre, with an onsite restaurant


• Opportunities to flourish in your role through training and personal development

Many of our people work flexibly in some way. If you would like to explore your own flexible working arrangements with us, we are happy to discuss this during the recruitment process.

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

If you have any queries in relation to this position or would like to see a full job description please contact Meg Astley – [e-mail]