Plant & Transport Administrator

J BROWNE CONSTRUCTION COMPANY LIMITED; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A growing construction company in Southampton is seeking an Administrative Support professional to assist the Transport Compliance Officer. This role involves generating reports, maintaining logs, and coordinating insurance documentation. Candidates should have proven experience in administration, excellent Excel skills, and strong organizational abilities. This position offers an opportunity to contribute to a rapidly expanding company with a focus on compliance and efficiency.

Qualifications

• Proven experience in an administrative or reporting role, ideally within construction or transport.
• Confident Excel skills for data analysis, including pivot tables and charts.
• Strong organizational and time management abilities.

Responsibilities

• Prepare detailed reports using Microsoft Excel.
• Maintain and update plant and transport logs.
• Coordinate insurance documentation across business areas.

Skills

Excel proficiency

Organizational skills

Communication skills

Attention to detail

Time management

Education

English & Maths A-C

Advanced Excel Certification

Job description

Job Purpose:To support the Transport Compliance Officer with administrative tasks required for all asset compliance, monitoring and invoicing.Job Responsibilities:

• Prepare detailed and accurate reports using Microsoft Excel, including pivot tables, lookups, and formulas.
• Maintain and update plant and transport logs, tracking usage, servicing schedules, costs, and availability.
• Generate regular reports for plant/transport utilisation and performance.
• Coordinate insurance documentation across all business areas, ensuring policies are up-to-date, renewals are tracked, and claims are recorded and processed promptly.
• Monitor and report on insurance compliance for vehicles, equipment, and site-related cover.
• Support project and site teams with cost tracking, timesheet collation, and document control.
• Manage filing systems for contracts, certificates, risk assessments, and supplier documents (digital and physical).
• Assist with procurement tracking and liaising with suppliers for deliveries, hire equipment, and material orders.
• Coordinate internal meetings, maintain calendars, and distribute reports to senior management.
• General administrative duties
  
  Personal Attributes:This role is ideal for someone with Excel and reporting skills, excellent organisational abilities, and a proactive attitude. You will play a key role in tracking and managing plant and transport usage, ensuring insurance information is current and compliant, and supporting the smooth administrative running of the department.Experience Required:
• Proven experience in an administrative or reporting role, ideally within construction, transport, plant hire, or a similar field.
• Confident Excel skills are essential (data analysis, pivot tables, conditional formatting, charts).
• Strong organisational and time management skills.
• High attention to detail and ability to manage multiple priorities.
• Good understanding of plant/transport systems and reporting (preferred).
• Familiarity with insurance administration or coordination.
• Excellent communication skills and ability to liaise confidently across teams and departments.
• Proactive, adaptable, and able to work well under pressure.
Essential Qualifications:English & Maths A
• - CDesirable Qualifications:Advanced Excel CertificationThe Company has experienced unprecedented growth over the past few years. We have a vast number of employees, and provide support to clients from all over the country.