Planning Manager

Transport for London; Greater London; Hybrid; GBP 57,000 - 69,000; Full time

Benefits offered by this job

Final salary pension scheme

Free travel on TfL network

75% rail travel reimbursement

30 days annual leave plus holidays

Hybrid working

Private healthcare discounted scheme

Cycle-to-work program

Discounts on travel and offers

Discounted Eurostar travel

Job summary

Transport for London is seeking a Planning Manager for Woolwich Ferry to shape future performance, resilience and reliability of this essential service. You'll work with operations, engineering and leadership teams to ensure assets, people and processes are planned effectively to keep London moving.

Hybrid working enables 50% office/home balance over a 4-week period, with arrangements evolving to meet business needs. A circa £63,000 salary plus excellent benefits is offered.

Qualifications

• Degree or HNC in engineering or asset management.
• Good knowledge of asset management processes and Maximo.
• Good understanding of asset performance.
• Good understanding of the Maximo asset management system.
• Strong knowledge of planning / scheduling.
• Understanding of physical assets and technologies in use by Woolwich Ferry/ TfL.
• Knowledge of TfL policies, procedures, standards relating to asset management and maintenance.
• Understanding of the challenges relating to the safe, effective and efficient provision of all Woolwich Ferry and associated landside terminals services.
• Knowledge of operational rostering.

Responsibilities

• Lead planning activities for preventative maintenance to ensure that Planned Preventative Maintenance (PPM) meets or exceeds the business performance target of 100% completion each period.
• Being the single point of responsibility for ensuring all Woolwich Ferry PPM works in Maximo are planned and communicated to maintenance teams and crews
• Provide periodic report on completed/outstanding maintenance works. Highlight variances, provide recommendations
• Owning and managing works within Maximo
• Ensuring materials, resource and asset condition is recorded in Maximo
• Ensuring contractors and suppliers' PPM tasks are visible on Maximo and works are monitored to completion
• Pro-actively managing risks, issues and concerns
• Being the single point of contact for all stakeholder relationships for Maximo, internally and externally.
• Lead closure/service downtime planning for planned maintenance and capital project works to maximise use of downtime and reduce disruption for users of the ferry service.
• Develop and manage forward look plans for planned maintenance and capital works which have service disruption.
• Actively support maintenance and capital teams in identifying and maximise opportunity works.
• Collaborate with external stakeholders, sharing best practice and influencing decisions
• Manage rostering for operational and maintenance staff to support a reliable service and effective and efficient maintenance.
• Develop a forward look tool to track and oversee operational and maintenance related rosters and potential gaps
• Ensure forward look closures are communicated to operational staff to ensure all areas of operational needs and maintenance delivery

Skills

Communication

Stakeholder influence

Data analysis

Change management tools

Planning tools

Education

Degree or HNC in engineering or asset management

Tools

Maximo

Job description

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Key Information

Planning Manager - 5491

Location : Woolwich Ferry

Circa £63,000 plus excellent benefits

All offers of employment are subject to satisfactory right‑to‑work checks. Candidates must be able to demonstrate their right to work in the UK. At the present time TfL is unable to offer visa sponsorship for this role.

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period.Hybrid working arrangements can evolve subject to business requirements.

Application closing date: 1st September 2026 @ 23:59 hours

Woolwich Ferry is one of London's most distinctive transport operations, providing a vital river crossing and supporting local communities for over a century. As Planning Manager, you'll have the opportunity to shape the future performance, resilience, and reliability of this essential service. Working alongside operational, engineering, and leadership teams, you'll play a pivotal role in ensuring our assets, people, and processes are planned effectively to keep London moving.

Accountabilities

• Lead planning activities for preventative maintenance to ensure that Planned Preventative Maintenance (PPM) meets or exceeds the business performance target of 100% completion each period. This includes:
• Being the single point of responsibility for ensuring all Woolwich Ferry PPM works in Maximo are planned and communicated to maintenance teams and crews
• Provide periodic report on completed/outstanding maintenance works. Highlight variances, provide recommendations
• Owning and managing works within Maximo
• Ensuring materials, resource and asset condition is recorded in Maximo
• Ensuring contractors and suppliers' PPM tasks are visible on Maximo and works are monitored to completion
• Pro-actively managing risks, issues and concerns
• Being the single point of contact for all stakeholder relationships for Maximo, internally and externally.
• Lead closure/service downtime planning for planned maintenance and capital project works to maximise use of downtime and reduce disruption for users of the ferry service.
• Develop and manage forward look plans for planned maintenance and capital works which have service disruption.
• Actively support maintenance and capital teams in identifying and maximising opportunity works.
• Collaborate with external stakeholders, sharing best practice and influencing decisions
• Manage rostering for operational and maintenance staff to support a reliable service and effective and efficient maintenance.
• Develop a forward look tool to track and oversee operational and maintenance related rosters and potential gaps
• Ensure forward look closures are communicated to operational staff to ensure all areas of operational needs and maintenance delivery

Skills

• Communicate effectively, both orally and in writing, with people within and outside the organisation.
• Ability to influence senior managers, stakeholders and leaders across Woolwich Ferry and TfL
• Analyse complex data (quantitative and qualitative), draw conclusions, and produce solutions
• Ability to use a variety of management tools and techniques to manage change, motivate individuals and teams and inspire high performance.
• Competent in using planning / scheduling tools

Knowledge

• Degree or HNC in engineering or asset management
• Good knowledge of asset management processes and the way in which asset management systems are used to manage these processes
• Good understanding of asset performance
• Good understanding of the Maximo asset management system
• Strong knowledge of planning / scheduling
• Understanding of physical assets and technologies in use by Woolwich Ferry/ TfL
• Knowledge of TfL policies, procedures, standards relating to asset management and maintenance
• Understanding of the challenges relating to the safe, effective and efficient provision of all Woolwich Ferry and associated landside terminals services
• Knowledge of operational rostering

Experience

• Proven experience of successfully influencing teams to deliver planned maintenance
• Delivery of change involving processes, data and systems
• Using Asset Management Systems to plan and report on maintenance activities
• Planning and scheduling work practices, preferably in an operational engineering environment
• Developing forward plans for renewal and/or maintenance works
• Roster planning and management
• Supporting safety and/or service critical operations

Application Process

• Please apply using your CV and a 1 page cover letter
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter
• PDF format preferred and do not include any photographs or images

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion and aim to reflect the diverse communities we serve. We believe that a diverse workforce enables us to deliver better services and outcomes. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident Leader, we actively encourage applications from disabled people. As part of the Disability Confident scheme, we aim to offer an assessment or interview to candidates who apply via the scheme where the minimum essential criteria for skills, knowledge and experience has been met. In some circumstances, it may not be practical to offer an interview or assessment to every candidate who applies through the scheme and meet the minimum essential criteria; in these situations, we select candidates who best meet the minimum criteria for the job rather than interviewing all who meet them.

Across all recruitment activity, we recognise that selection methods may vary depending on the nature and scale of the campaign and will be applied fairly, consistently and proportionately in line with our Disability Confident commitments.

Benefits

• Final salary pension scheme
• Free travel for you on the TfL network
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
• 30 days annual leave plus public and bank holidays
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Private healthcare discounted scheme (optional)
• Tax-efficient cycle-to-work programme
• Retail, health, leisure and travel offers
• Discounted Eurostar travel