Planned Maintenance Administrator

Prince Personnel Limited; Bridgnorth; On-site; GBP 28,000; Full time

Job summary

A well-established organisation in Bridgnorth is seeking a Planned Maintenance Administrator to manage maintenance schedules across a UK portfolio. This office-based role requires exceptional organisational skills, problem-solving capabilities, and a detail-oriented approach. The successful candidate will handle scheduling, compliance, and liaise with subcontractors to ensure efficient service delivery.

Qualifications

• Experience in scheduling, maintenance coordination, or facilities support.
• Exceptional organisational skills and a keen eye for detail.
• Strong communication and problem-solving ability.

Responsibilities

• Manage planned maintenance schedules for a portfolio of clients.
• Monitor deadlines to ensure compliance requirements are met.
• Schedule engineers for maximised efficiency based on availability.

Skills

Organisational skills

Communication

Problem-solving

Attention to detail

IT proficiency

Job description

Planned Maintenance Administrator

Bridgnorth – Office Based

Permanent

Monday to Friday, 8.30 am – 5 pm (30 minute lunch)

Salary - £28,000

We are proud to be working with a well-established and rapidly expanding organisation in Bridgnorth that continues to grow from strength to strength. As part of their continued success, they are now looking to welcome a Planned Maintenance Administrator to join their busy and supportive team. This is a fully office-based role and hybrid working is not offered.

This is a key administrative and coordination role, where you will be responsible for managing scheduled maintenance activities across a portfolio of clients nationwide. Your role will ensure essential works are carried out efficiently, on time, and in full compliance with regulations—while balancing engineer availability and travel logistics.

You will be responsible for:

• Managing planned maintenance schedules for a portfolio of clients across the UK.
• Monitoring deadlines to ensure maintenance is completed within compliance requirements.
• Scheduling engineers based on skill level, availability, and location to maximise efficiency.
• Reviewing engineers' diaries to minimise travel time and ensure logical routing of jobs.
• Receiving and reviewing completed reports, escalating any urgent follow-up work to the remedial team.
• Ensuring all regulatory and compliance documentation is completed, filed, and shared with clients as required.
• Liaising with subcontractors when internal teams are unavailable.
• Providing effective solutions and calmly managing urgent or last-minute scheduling issues.

Skills and Experience

• Experience in a scheduling, maintenance coordination, facilities support, or similar role (engineering or construction background ideal).
• Exceptional organisational skills and a keen eye for detail.
• Strong communication and problem-solving ability.
• A calm and professional telephone manner.
• Ability to handle a fast-paced workload with multiple moving parts.
• Proficiency with IT systems and general administrative tasks.
• If you’re a natural organiser who thrives on solving logistical puzzles and ensuring things run smoothly, this could be the ideal opportunity for you.

The application process:

Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.

We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours.If you do not hear from us within this time your details won’t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.

About Us

Prince Personnel are an employment agency working on behalf of our client.Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with.Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales.Prince Personnel specialise in commercial, accounts and finance and technical recruitment.With the best jobs around we are an independent agency working hard for you.

Reference: DE26594