PI & Multi-Matter Billing Assistant

Irwin Mitchell; Sheffield; On-site; GBP 25,000 - 35,000; Full time

Job summary

Irwin Mitchell is seeking a Personal Injury & Multi-Matter Billings Assistant in Sheffield. The successful candidate will manage billing reconciliations, ensure compliance with financial regulations, and contribute to team efforts while enjoying comprehensive benefits including flexible working arrangements.

Benefits

25 days holidays plus bank holidays

Generous and flexible pension schemes

Volunteering days

Westfield Health membership

Qualifications

• Accuracy and attention to detail in your work.
• Experience in an externally regulated environment is preferable.
• Ability to work independently and in a team.

Responsibilities

• Reconcile Personal Injury matters and identify financial balances.
• Review and process bills, maintaining detailed records.
• Handle invoice claims made to the Legal Aid portal.

Skills

Attention to detail

Teamwork

Customer focus

Computer literacy

Education

General accounting or bookkeeping experience

Tools

Microsoft Excel

Job description

Job Title: Personal Injury & Multi-Matter Billings Assistant

Location:

Sheffield, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

d33403b54504

Job Views:

15

Posted:

22.06.2025

Expiry Date:

06.08.2025

Job Description:

Your Role and What You'll Be Doing

Working as a Personal Injury & Multi-Matter Billings Assistant, you’ll undertake the reconciliation of Personal Injury cases where funds are due to Irwin Mitchell, ensuring compliance with VAT & Solicitors Accounts Rules, under the guidance and support of the Team Leader. You’ll also ensure all invoice processing is in line with documented procedures and agreed Service Level Agreements and compliant with financial controls.

What You’ll Be Doing

• Reconciling Personal Injury matters & identifying financial balances so that files may be brought to a nil balance & then closed
• Reviewing central billing forms completed by file handlers and checking the bill of costs to ensure these are logged correctly onto the finance system
• Processing bills to the finance system
• Setting up billing groups correctly, making sure the relevant matters are included
• Reviewing case management data & reconcile to finance system
• Raising any queries/concerns where necessary with requestor
• Balancing all weekly statements to make sure the correct offset is done, with attention to detail given to any transfer of client funds
• Reviewing all interim & final claims on a daily basis
• Dealing with any invoice claims made to the Legal Aid portal along with the weekly statements
• Taking responsibility for online Legal Aid portal
• Processing invoices to the finance system
• Keeping the income tracking sheet up to date in a timely manner for reporting purposes

About You

• Computer literate with a good working knowledge of Microsoft Excel
• Accuracy and attention to detail in your work
• Ability to work as part of a team, as well as independently
• Experience of working in an externally regulated environment, with a good customer focus
• General accounting or bookkeeping experience desirable but not essential

Our Benefits - What We Can Offer You

• 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.