Pharmacy Procurement Assistant

Integrated Care System; Consett; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization is seeking a Pharmacy Procurement Assistant to handle procurement orders and liaise with the pharmacy team. The candidate should possess strong communication skills, relevant qualifications, and experience in a pharmacy environment. This position is integral for ensuring timely and efficient procurement processes within the Trust.

Qualifications

• Experience working in a team and dealing with people.
• Ability to work under pressure and previous experience in purchasing.
• Knowledge of live pharmacy stock control systems.

Responsibilities

• Ensure timely handling of goods upon receipt.
• Discuss supply problems with the Senior Procurement Technician.
• Ensure accurate purchase orders are produced in a timely manner.

Skills

Teamwork

Communication

Attention to detail

Organisational skills

Education

3 GCSEs including English and Maths

NVQ Level 2 or equivalent

L2 Certificate in Pharmacy Service Skills

Tools

Pharmacy stock control systems

Microsoft Excel

Microsoft Word

Job description

Go back County Durham & Darlington NHS Foundation Trust

Pharmacy Procurement Assistant

The closing date is 14 August 2025

The post holder will be responsible as part of theprocurement team for placing orders for medicines used in the Trust

The post holder will ensure that the invoicing of all goodsreceived into the department are reconciled on the pharmacy computer system andare forwarded in a timely manner to financial services for payment, inaccordance with Trust standing financial instructions (SFI).

The post holder will participate in the safe,effective and efficient provision of pharmacy services in compliance withnational guidelines

Main duties of the job

To work closely with the Senior Pharmacy Procurement andHomecare Technician and other members of the pharmacy team to ensure safe andefficient procurement and homecare services are maintained.

To use the pharmacy ordering system to ensure timely:

Orderingand receipt of medicines

Recognitionof issues with the pharmacy drug file

Reconciliationof invoices

To ensure that all out-standing orders are followed up on aregular basis to reduce the risk of medicines being out of stock. Any stockproblems encountered must be effectively communicated within the procurementteam.

To liaise and communicate with other members ofthe wider pharmacy team and other healthcare professionals, regarding problemsor issues with stock

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented

Full Job Descriptions can be found in the adverts supporting documents

Over reliance onAI-generated content is discouraged and may diminish the applicant's chances ofsuccess

For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.

From April 9th 2025 - Healthcare assistants - You must have a minimum of two yearsof experience working within the NHS as a HCA for the Trust to considersponsorship (we will only consider sponsorship if you meet this criteria andhave a current visa expiring within 3 months)

Job responsibilities

The post holder will;

Ensure that any problems on receipt of goods are dealtwith in a timely manner (including return to suppliers, damaged and short datedstock)

Input into and follow, all agreed local procedures withregards to procurement and homecare processes to ensure process is efficientand accurate

Utilise the automatic ordering system in a timely andeffective manner to produce purchase orders

Ensure all orders are raised and authorised in a timelymanner

Where appropriate, challenge requests for non-formularyitems or medication that is orphan (that has been deactivated on the pharmacysystem), supporting and empowering other administration staff to do the same

Discuss any reasons why supply problems cannot be resolvedto the Senior Procurement Pharmacy Technician

As directed by senior members of the procurement andhomecare team, contact manufacturers and wholesalers to gain informationregarding individual products or service

Deal with telephone enquiries to either resolve theenquiry directly or ensure the efficient transfer to an appropriate person,ensuring prompt and efficient action

Process and reconcile invoices in line withagreed processes to ensure timelypayment by finance

Person Specification

Experience

• Demonstrate experience of working in a team
• Experience of dealing with people
• Experience of working under pressure
• Previous experience of working in a purchasing or finance environment
• Previous experience of working in a hospital or retail pharmacy
• Working knowledge of live pharmacy stock control systems

Qualifications

• 3 GCSEs including English and Maths
• NVQ Level 2 or equivalent knowledge or experience
• Basic NHS Purchasing Knowledge
• L2 Certificate in Pharmacy Service Skills

Special Skills and Knowledge

• Good computer and keyboard skills.
• Knowledge of Microsoft Word and Excel.
• Basic understanding of stock management
• Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment.
• Have attention to detail, ownership and pride in own work.
• Excellent communication skills for dealing with people both internal and external to the Trust.
• Good time keeping and ability to work under pressure.
• Knowledge of drugs and their uses.
• Evidence of personal development.
• Experience of databases and spreadsheets

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

County Durham & Darlington NHS Foundation Trust