Pharmacy Homecare Invoicing Clerk

NHS; Oxford; Hybrid; GBP 24,000 - 26,000; Full time

Job description

Oxford University Hospitals NHS Foundation Trust

We are looking for an enthusiastic individual to join our expanding team based at the OUH Cowley site. The department supports homecare activity across the Trust processing invoices relating to outsourced Homecare services that provide Pharmacy supplies direct to patient's homes. The successful candidate will be integral to processing all aspects of work related to procurement of homecare services. We will consider full time and part time hours. We also offer remote working one day a week.

Main duties of the job

Experience is not necessary but a keenness to learn new skills, an eye for detail and ability to adapt to new situations is a must. Main Duties of the role include:

• Processing invoices - ensuring that correct price for drugs is paid and that invoices are filed appropriately.
• Chasing of any outstanding credits with suppliers.
• Matching Orders to Delivery documents and preparing documentation for onward processing.
• Checking supplier statements to ensure that debt is managed at an acceptable level.
• Raising Purchase orders to expedite deliveries from Health care providers to patients homes in a timely manner.
• Working closely with colleagues to resolve problems.

About us

This is a rapidly growing and developing area of Pharmacy and offers the successful candidate an opportunity to help us expand the service and support clinical services throughout the Trust. Join us to be part of this journey.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital, and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Job responsibilities

Main duties & responsibilities include:

1. To be familiar with the functionality of the pharmacy computer system in relation to passing invoices and looking up historical information.
2. To be an active part of the Pharmacy Homecare team providing financial and administrative services to the department.
3. To open mail and match invoices and credit notes to relevant purchase orders.
4. To raise purchase orders against invoices received for Homecare Goods, ensuring all documentation is present and correct.
5. Receipt of goods onto system against delivery documents under a set procedure adhering to Trust SFIs.
6. To ensure that all invoices and credits are consistent with goods received or returned on the pharmacy computer system and resolve discrepancies when appropriate.
7. Prepare queries with price, quantity, product, delivery for sending to Homecare service providers.
8. To liaise with Homecare Technical team regarding any discrepancies within invoices.
9. To prioritise payment to ensure penalties for late payment are not incurred.
10. To ensure that homecare documentation is filed correctly and is kept up-to-date for easy retrieval.
11. Address supplier and customer queries by telephone and electronically.
12. To run appropriate reports of invoices entered when necessary.
13. To support new starters within the Pharmacy Homecare Team with training.
14. To participate in Homecare and Procurement Team meetings to identify and resolve problems and suggest potential improvements as appropriate.
15. Ensure the safe and effective use, storage and disposal of information in line with the Data Protection Act, Caldicott Principles and General Data Protection Regulations.
16. Where required and on a rotational basis, provide support for homecare prescription processing within clinical areas.

Person Specification

Essential & Desirable

• Team Working Skills
• Flexible Approach to work and willing to learn and take on new tasks
• Good Communication and interpersonal skills
• Basic skills in using MS Office products e.g. Word & Excel
• Good literacy and numeracy skills
• Organised and methodical approach to work
• Reliable and conscientious
• Good organisational skills
• Self motivated
• Ability to work independently
• GCSE or equivalent in Maths and English
• Previous Pharmacy experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Oxford University Hospitals NHS Foundation Trust

£24,071 to £25,674 a year per annum pro rata