Pharmacy Clinical Trials Finance Support Officer

Barts Health NHS Trust; London; On-site; GBP 25,000 - 31,000; Full time

Job summary

A leading NHS Trust in London is looking for a motivated Pharmacy Clinical Trials Finance Support Officer to join their team. This fixed-term role will focus on supporting the financial management of clinical trials, offering excellent training opportunities. Candidates must possess strong attention to detail and previous experience in an office environment, particularly within NHS finance.

Qualifications

• Essential criteria include communication skills and capability to manage workload efficiently.
• Experience in office environments and financial management within NHS is required.
• Knowledge of stock control systems and customer care issues is essential.

Responsibilities

• Support management of clinical trial pharmacy financial services.
• Work full-time from Monday to Friday.
• Participate in audit work and SOP implementation.

Skills

Communication

Attention to detail

Time management

Problem solving

Teamwork

Education

GCSEs grades A-C/4-9 in English, Maths and Science

Undergraduate degree Level 5 or equivalent experience

Tools

MS Office (Excel, Word)

Datix incident reporting system

Job description

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

Barts Health supports the Pregnancy Loss Pledge and commits to supporting their staff through the distress of miscarriage.

Job overview

Pharmacy Clinical Trials Finance Support Officer - Band 5 (Fixed-Term)

Are you seeking a new challenge? Do you want to work for one of the most research active NHS Trusts in the country and play an important role in improving the health and quality of life of patients?

We are looking for a motivated and enthusiastic individual to join our pharmacy clinical trials team. You must be reliable, methodical and show exceptional attention to detail.

Main duties of the job

This is a fixed-term six-month contract with the focus being to support the team with the management of clinical trial pharmacy financial services, including invoicing and income recovery. Previous experience in an office environment is essential along with a background in financial management, preferably within the NHS.

The role is full time, Monday-Friday. Full training and development opportunities will be provided.

Working for our organisation

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

Detailed job description and main responsibilities

For further information, or to arrange an informal visit, please contact Stuart Chandler - Lead Clinical Trials Pharmacist on 020 3246 0604 / Email: [e-mail] or Kristian Warnes - Pharmacy Clinical Trial Coordinator on 020 3465 5250 / Email: [e-mail]

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Although this position is a 6 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 6 months

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager

Person specification

Qualifications

Essential criteria

• GCSEs grades A-C/4-9 in English, Maths and Science
• Undergraduate degree Level 5 or equivalent experience

Desirable criteria

• ILM Level 3 Leadership and Management qualification or equivalent
• Project management, e.g. PRINCE2 or AGILE
• Quality Improvement training

Experience

Essential criteria

• Previous office experience e.g. purchasing/stores (ordering, invoice reconciliation, or other finance work) - preferably within NHS
• Use of Datix incident reporting system or equivalent
• Updating, Reviewing and implementing SOPs for Pharmacy and other areas
• Participation in or contribution to audit work

Desirable criteria

• Previous experience with pharmacy clinical trial finance
• Experience of implementation of quality improvement projects

Knowledge

Essential criteria

• Understanding of stock control systems
• Understanding of the importance of adherence to SOPs and legislation
• Understand customer care issues
• Good working knowledge of MS office packages, particularly Excel and Word
• Knowledge of filing systems and office procedures
• Understanding of relevant legislation, e.g. Health and Safety, GDPR, Data Protection
• Good understanding of the management of High- Cost Drugs

Desirable criteria

• Knowledge of clinical trials and pharmacy systems
• Understanding of the regulations relating to managing people

Skills

Essential criteria

• Excellent verbal and written communication skills, including ability to communicate complex (financial and prescription) information effectively with other healthcare professionals e.g. specialist pharmacists/ nurses, finance staff and external stakeholders e.g. clinical trial sponsors, to resolve invoice queries
• Able to perform basic calculations
• Ability to plan, prioritise and organise own workload to meet organisational requirements and financial deadlines
• Ability to make judgements when dealing with queries and to take appropriate decisions
• Aware of limits and when to ask for advice/ refer on
• Good interpersonal skills
• Ability to understand internal controls
• Ability to organise and maintain appropriate filing systems (computerised and paper based)
• Ability to accurately input financial and prescription data into computerised and paper-based systems
• Ability to be trained to use Pharmacy and other computer systems (e.g. EDGE, Oracle) to record, retrieve and transmit data
• Ability to work flexibly under pressure as part of a busy team, and on own initiative to prioritise and achieve deadlines
• Ability to concentrate for significant periods of time when checking orders, prescriptions, invoices etc., resolving queries and inputting data on computer systems
• Advanced IT skills in Teams, databases, excel
• Excellent oral and written communication skills and able to clearly present complex and sensitive information in an appropriate way
• Demonstrates ability to problem solve complex problems
• Time management skills for more complex task such as workload, small QI, line managing small number of staff
• Supervisory and mentoring skills, including ability to give effective feedback to all levels of staff
• Team leader skills
• Excellent presentation skills
• Demonstrates diplomacy

Other

Essential criteria

• Standard DBS check
• Enthusiastic, motivated and hardworking.
• Good Team Player
• Flexible approach
• Reliable/responsible

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect. We aim to create an equitable working environment where every individual can fulfil their potential.

As an Equal Opportunities Employer we actively support applications from individuals' who apply under the Guaranteed Interview Scheme and will process your application as appropriate.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs.

By applying for this post you are agreeing to Barts Heath NHS Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

Barts Health is committed to safeguarding the welfare of children and to child protection. The Trust aims to ensure as far as is possible that anyone, paid or unpaid, who seeks to work in our organisation and who gains access to children, is safe to do so. As such, you may be required to undertake a Disclosure and Barring Check as part of the recruitment process if appointed to a post with direct access to children or vulnerable adults.

Barts Health promotes active travel as part of its goal to reach Net Zero. Each site is accessible by public transport and the Trust has a cycle to work scheme and some sites have Brompton Hire Pods.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• JD & PS (PDF, 521.4KB)
• Our Values and Behaviours (PDF, 334.9KB)
• Policy Statement on the Recruitment of Ex-Offenders (PDF, 92.0KB)
• Candidate Information Pack (PDF, 549.5KB)