Pharmacy Assistant (Procurement) | Chesterfield Royal Hospital NHS Foundation Trust

Chesterfield Royal Hospital NHS Foundation Trust; Calow; On-site; GBP 20,000 - 25,000; Full time

Job summary

A NHS Foundation Trust in Calow is seeking an enthusiastic Assistant to join their pharmacy procurement team. The role involves placing medicine orders, processing invoices, maintaining effective communication with suppliers, and ensuring stock availability. The ideal candidate should have strong attention to detail, good IT skills, and the ability to work well within a team. A commitment to supporting the Trust’s mission of delivering quality healthcare is essential.

Benefits

Disability confident employer

Support for education and development

Qualifications

• Strong skills in IT systems, particularly Excel and other Microsoft applications.
• Hardworking and enthusiastic about supporting pharmacy services.
• Ability to manage medicine orders and liaise effectively with suppliers.

Responsibilities

• Place routine and ad-hoc pharmacy orders according to schedule.
• Process invoices and investigate price deviations.
• Follow up on overdue orders with manufacturers and suppliers.
• Maintain records of medicine shortages.
• Participate in stock-taking activities.
• Handle enquiries from various wards and departments.
• Perform general clerical duties.

Skills

Attention to detail

Team player

IT skills

Excel proficiency

Communication

Tools

Microsoft applications

Job description

An opportunity has arisen for an assistant to join our pharmacy procurement team responsible for purchasing medicines for the Chesterfield Royal Hospital NHS Foundation Trust. The procurement team manages the ordering of over £20 million worth of medicines annually. We seek a candidate with strong skills and attention to detail, who is a good team player, hardworking, and enthusiastic about supporting our services.

The role requires a good understanding of IT systems, as most ordering is electronic. You will need to update Excel spreadsheets and interact competently with other Microsoft applications. Responsibilities include daily medicine ordering, liaising with wholesalers and suppliers to ensure availability for clinical teams, processing invoices, and chasing out-of-stock medicines.

Our vision is to be a first-class provider of sustainable healthcare services, delivering the best care for our patients, and making our hospital a great place to work. Our 'Proud to CARE' philosophy underpins this vision, emphasizing:

• Show COMPASSION - treating everyone with kindness, welcoming diversity, considering individual needs, and challenging inappropriate behaviors.
• AMBITION - striving to be the best, reaching high standards, providing exceptional care, and achieving measurable improvements in health and wellbeing.
• RESPECT - valuing everyone, listening, learning, acting on experiences, being honest, and recognizing the benefits of teamwork.
• ENCOURAGEMENT - supporting education and development, fostering improvement ideas, encouraging staff to speak up, and involving everyone in our future.

Key responsibilities include:

1. Placing routine and ad-hoc pharmacy orders according to the defined schedule.
2. Processing invoices within agreed timescales and investigating deviations from predicted purchase prices.
3. Following up on overdue orders by liaising with manufacturers and suppliers under the guidance of the Pharmacy Procurement Manager.
4. Maintaining records of medicine shortages.
5. Participating in stock-taking activities in the pharmacy store.
6. Handling enquiries from wards and departments, liaising with the Pharmacy Procurement Office Manager and Principal Technician.
7. Advising pharmacy staff on medicines procurement and availability matters.
8. Performing general clerical duties, including managing post, filing, phone calls, photocopying, and document management.

Regarding disability, we are a Disability Confident employer and will generally offer an interview to applicants with a declared disability who meet the minimum job criteria. For more information, please visit our website.