Pharmacy Administrator

University Hospitals Sussex NHS Foundation Trust; Worthing; On-site; GBP 24,000 - 26,000; Full time

Job summary

An established industry player in healthcare is seeking a proactive Pharmacy Administrator to join their dynamic team. This role involves providing vital administrative support across multiple sites, ensuring smooth operations within the Pharmacy Department. The successful candidate will thrive in a collaborative environment, utilizing their excellent communication and organizational skills to manage various tasks, from scheduling meetings to maintaining accurate staff records. With a commitment to patient care and staff well-being, this opportunity offers a chance to contribute to a leading NHS Trust dedicated to excellence and innovation in healthcare.

Benefits

Flexible Working Options

Wellbeing Programme

Diversity and Inclusion Initiatives

Qualifications

• Experience in administrative roles with a focus on accuracy.
• Strong IT skills and ability to manage workload effectively.

Responsibilities

• Provide administration support to the Pharmacy Department across sites.
• Manage meeting schedules and maintain staff records.

Skills

IT Skills

Communication Skills

Organizational Skills

Attention to Detail

Ability to Work Independently

Ability to Prioritize Work

Education

English GCSE or equivalent

Maths GCSE or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

HealthRoster

Trust purchasing system

Job description

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Employer: University Hospitals Sussex NHS Foundation Trust

Site: Worthing Hospital, Worthing and St Richard's Hospital, Chichester (cross-site)

Town: Worthing

Salary: £24,071 - £25,674 pro rata

Salary period: Yearly

Closing: 29/12/2024 23:59

Interview date: 07/01/2025

About our Trust

At UHSussex, we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of excellence, ambition, and the values that have embodied the NHS for over 70 years.

Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work-life balance.

As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop.

Job overview

We are looking for a proactive and enthusiastic Pharmacy Administrator for the Pharmacy Department at Worthing Hospital and St Richard's Hospital. The successful candidate will be an experienced administrator with excellent communication and organisational skills and the ability to work to a high degree of accuracy.

The successful candidate will provide administration support to the Pharmacy Department across Worthing, Southlands, and St Richard's hospitals and will be required to work cross-site at Worthing and Chichester.

Main duties of the job

• To provide administration support to the Pharmacy Department cross-site at Worthing and St. Richard's.
• Provide support to the Pharmacy Office Manager.
• Provide administration support to the Pharmacy Education and Training team.
• Management of the pay system.

Detailed job description and main responsibilities

• To work as part of the Pharmacy team, maintaining good communications with all staff.
• To provide administration support to the Pharmacy Office Manager, and to the wider Pharmacy department.
• Provide administration support, including meetings management, to the Education and Training team.
• Provide administration support to the Pharmacy Sustainability Group, including meetings management and co-ordination.
• To book meeting rooms and update the room booking spreadsheet in a timely manner.
• To create meeting schedules and send out meeting invitations using Outlook.
• To record late night and weekend TOIL on staff records and in HealthRoster.
• To assign pay in HealthRoster, including processing of bank staff timesheets.
• To assist with the management of the HealthRoster system.
• Maintaining Pharmacy staff records.
• Raise orders using the Trust purchasing system as required.
• To check stock levels of stationary for the Pharmacy department.
• To type letters, minutes, reports, and procedures and other documents using Microsoft packages to acceptable standards.
• To create and maintain spreadsheets.

Person specification

Experience/Qualifications

• English GCSE or equivalent
• Maths GCSE or equivalent

Skills

• Excellent IT skills and knowledge
• Ability to work to a high degree of accuracy and under own initiative
• Ability to demonstrate attention to detail
• Ability to prioritise work and manage own workload
• Ability to communicate well
• Ability to work in an organised and methodical manner

Specific Requirements

• Computer literate in Word, Excel, and PowerPoint

Equality, Diversity, and Inclusion

• Evidence of having championed diversity in previous roles
• Evidence of having undertaken own development to improve understanding of equalities issues

Important information for applicants

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigration eligibility criteria.

Closing adverts early: Please apply as early as you're able for this role. In the event of exceptional interest, we may close adverts earlier than specified.

UHSussex reserves the right to close the role early if we receive a high volume of applications.

Further Information

For help with the application process for non-medical vacancies only, please contact the Resourcing Team by Email: [e-mail]

Employer certification / accreditation badges

Name: Rebecca Caldwell-Brown

Job title: Pharmacy Office Manager

Email address: [e-mail]

Telephone number: 01903 205111

Additional information:

Lorraine Wilson

Job title: Pharmacy Business Support Administration and Contracts Manager

Email address: [e-mail]

Telephone number: 01903 205111 ext. 85755