Personal Secretary – Stormont

The Recruitment Co; Belfast; On-site; GBP 20,000 - 30,000; Full time

Job summary

A client based in Stormont is seeking a Personal Secretary to enhance their administrative team. The role requires managing diaries, travel arrangements, and records management while supporting the Chief Medical Officer's office. Applicants should hold 5 GCSEs and 2 A-levels, with proficiency in Microsoft Word and Excel. The position is full-time, 37 hours per week, and lasts until December 2025.

Qualifications

• GCSEs in Maths and English are mandatory.
• A-levels are required.
• Proficiency in Microsoft Office is expected.

Responsibilities

• Manage diary, arrange meetings, and collate papers.
• Oversee mailbox management and categorize emails.
• Handle travel arrangements including booking flights and accommodations.

Skills

Excellent IT skills

Good verbal communication

Good written communication

Interpersonal skills

Team skills

Education

5 GCSEs including Maths and English

2 A-levels

Tools

Microsoft Word

Microsoft Excel

Job description

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Our client based in Stormont is looking for a Personal Secretary to join their team.

Job Description:

The duties of the role include:

1. Diary management – arranging meetings, accepting invites, collating papers, etc.
2. Mailbox management – categorising emails, creating a daily log of emails to be actioned.
3. Records management – ensuring emails are appropriately saved on the Department’s record management system.
4. Travel arrangements – booking flights and accommodation as required.
5. Corporate governance – liaising with OCMO regarding corporate returns such as finance.

Please note this is not an exhaustive list but provides a good indication of the main duties. Additional responsibilities supporting the administrative team within the Office of the Chief Medical Officer may arise according to business needs.

Minimum Qualifications:

• 5 GCSEs including Maths and English (certificate proof required).
• 2 A-levels.
• Excellent IT skills, including proficiency in Microsoft Word and Excel.

Desirable Skills:

• Computer skills including Word, Excel, emails, and familiarity with working with figures.
• Good verbal and written communication skills.
• Good interpersonal and team skills.
• Previous experience working with AccountNI is advantageous.

Additional Details:

Wage: [Not specified]

Location: Stormont

Start Date: ASAP

Duration: Until December 2025

Work Pattern: 37 hours per week, 9 am to 5 pm

Please send your updated CV and certificates via the provided link or email.