Personal Assistant to the Neonatology Service

NHS; London; On-site; GBP 35,000 - 44,000; Part time

Job summary

The NHS is seeking a Personal Assistant for the Neonatology Service at Queen Charlotte's Hospital in London. This part-time role involves providing essential administrative support to enhance patient care within a vibrant healthcare team. Ideal candidates will possess strong IT skills, excellent organizational abilities, and a background in healthcare administration, though prior experience is not mandatory. Join a dedicated team committed to the highest standards of neonatal care.

Benefits

Career development opportunities

Flexible working options

Staff recognition scheme

Cycle to Work scheme

Car lease schemes

Season ticket loan

Membership options for onsite leisure facilities

Qualifications

• Experience as an administrator.
• NHS experience preferred.
• Knowledge of secretarial and administrative procedures.

Responsibilities

• Provide full administrative and secretarial support to the Head of Specialty.
• Maintain department personnel files and junior medical staffing administration.
• Establish and maintain office systems ensuring quality standards.

Skills

Excellent communication skills

Excellent organisational skills

Fully IT literate

Ability to act independently

Education

Educated to degree level or equivalent experience

Job description

Personal Assistant to the Neonatology Service

Do you have a passion for delivering exceptional patient service in a buzzing hospital setting? Our Neonatology team are looking for a part-time personal assistant (PA) to join their vibrant team at Queen Charlotte's Hospital.

We are seeking a skilled administrator to work within our neonatology service.As a PA to the neonatology service, you will be responsible for providing full administrative and secretarial support to the Head of Specialty and the service.

The neonatology service is the largest neonatal intensive care (NICU) within North West London. The unit provides care to high risk, critically ill neonates with integrating the family into care as one of our guiding principles.

Previous clerical experience, particularly within healthcare, would be advantageous but is not essential. We offer thorough training, a supportive environment, and an opportunity to genuinely impact patient care.

Apply today to become an integral part of a team passionate about exceptional neonatal care.

Main duties of the job

• Responsible for providing the secretarial and administrative service to the Neonatal service.
• Establishing and maintaining department personnel files for the management staff in the department, and dealing with administrative aspects of junior medical staffing.
• Forming part of the personal assistant team for the Neonatal service.
• Establishing, maintaining and monitoring excellent office systems.
• Ensuring quality and customer care standards are met where relevant.
• Commitment to Directorate and Trust objectives.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education / Qualifications

• Educated to degree level or equivalent experience
• Knowledge of full range of secretarial and administrative procedures

Experience

• Experience as an administrator
• Working with minimal supervision
• NHS experience

Skills/Knowledge/ Abilities

• Fully IT literate
• Excellent organisational skills
• Ability to act independently using initiative
• Excellent communication skills (oral and written)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£35,964 to £43,780 a yearpa inclusive pro rata