Personal Assistant to the Neonatology Service

Integrated Care System; London; On-site; GBP 35,000 - 44,000; Part time

Job summary

Join a vibrant Neonatology team at Queen Charlotte's Hospital as a part-time Personal Assistant. You will provide essential administrative support to the Head of Specialty, ensuring high standards in patient care and office efficiency. The role offers scope for career advancement, benefits, and a supportive work environment.

Benefits

Career development opportunities

Flexible working arrangements

Wellbeing and staff recognition schemes

Cycle to Work scheme

Car lease schemes

Qualifications

• Experience as an administrator.
• Knowledge of secretarial and administrative procedures.
• NHS experience is a plus.

Responsibilities

• Providing secretarial and administrative service to the Neonatal service.
• Maintaining personnel files and junior medical staffing.
• Monitoring excellent office systems.

Skills

Organisational skills

Communication skills (oral and written)

IT literacy

Ability to act independently using initiative

Education

Educated to degree level or equivalent experience

Job description

Personal Assistant to the Neonatology Service

Do you have a passion for delivering exceptional patient service in a buzzing hospital setting? Our Neonatology team are looking for a part-time personal assistant (PA) to join their vibrant team at Queen Charlotte's Hospital.

We are seeking a skilled administrator to work within our neonatology service.As a PA to the neonatology service, you will be responsible for providing full administrative and secretarial support to the Head of Specialty and the service.

The neonatology service is the largest neonatal intensive care (NICU) within North West London. The unit provides care to high risk, critically ill neonates with integrating the family into care as one of our guiding principles.

Previous clerical experience, particularly within healthcare, would be advantageous but is not essential. We offer thorough training, a supportive environment, and an opportunity to genuinely impact patient care.

Apply today to become an integral part of a team passionate about exceptional neonatal care.

Main duties of the job

• Responsible for providing the secretarial and administrative service to the Neonatal service.
• Establishing and maintaining department personnel files for the management staff in the department, and dealing with administrative aspects of junior medical staffing.
• Forming part of the personal assistant team for the Neonatal service.
• Establishing, maintaining and monitoring excellent office systems.
• Ensuring quality and customer care standards are met where relevant.
• Commitment to Directorate and Trust objectives.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education / Qualifications

• Educated to degree level or equivalent experience
• Knowledge of full range of secretarial and administrative procedures

Experience

• Experience as an administrator
• Working with minimal supervision
• NHS experience

Skills/Knowledge/ Abilities

• Fully IT literate
• Excellent organisational skills
• Ability to act independently using initiative
• Excellent communication skills (oral and written)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£35,964 to £43,780 a yearpa inclusive pro rata