Personal Assistant to the MD and Office Manager

Cineworld Cinemas Ltd; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Cineworld Cinemas Ltd is seeking a Personal Assistant to the Managing Director and Office Manager based at Picturehouse in London. The ideal candidate will exhibit excellent organizational skills, manage multiple tasks seamlessly, and maintain discretion while supporting high-level management. This dynamic position requires a passion for film and the ability to create an engaging office environment.

Qualifications

• Proactive individual passionate about delivering exceptional support.
• Proficiency in Microsoft Office and Google Workspace is required.
• Ability to manage multiple tasks with precision and confidentiality.

Responsibilities

• Manage diary, meetings, travel, and correspondence for the Managing Director.
• Coordinate health and safety procedures and oversee office management.
• Liaise with internal and external stakeholders effectively.

Skills

Organizational skills

Interpersonal skills

Adaptability

Education

Valid passport

Driving license

Tools

Microsoft Office

Google Workspace

Job description

What is the job?

Ready to be the key player who keeps the Managing Director’s day running like a blockbuster and the office humming behind the scenes?

As Personal Assistant to the MD and Office Manager at Picturehouse, you will expertly manage diaries, travel, and correspondence while ensuring our office stays safe, smooth, and cinema ready. If you’re organised, passionate about film, and enjoy juggling multiple tasks with ease, you could be the perfect fit for our team!

What will you be doing?

Personal Assistant duties:

• You will provide high-level personal assistant support to the Managing Director, managing their diary, meetings, travel, and correspondence efficiently.
• You will take a proactive and creative approach, anticipate needs and solve problems to ensure smooth operations.
• With a passion for film and excellent organisational skills, you will manage multiple tasks with precision and discretion.
• You will adapt to different working styles and maintain confidentiality at all times.
• You will act as a confident and professional first point of contact, liaising effectively with internal and external stakeholders.

Office Manager duties:

• You will coordinate health and safety procedures and oversee the management of office facilities to ensure a safe and efficient working environment.
• You will liaise with suppliers, contractors, and building landlords to maintain smooth office operations.
• You will manage incoming and outgoing post promptly and accurately.
• You will handle expense claims and purchase order processing for Senior Leaders.
• You will work on-site four days a week, with the flexibility to work remotely one day per week.

About you

• You are a highly organised and proactive individual with a passion for delivering exceptional support.
• You have strong interpersonal skills and adapt easily to different working styles, maintaining professionalism and discretion at all times.
• Your proficiency in Microsoft Office, Google Workspace, and related tools allows you to produce high-quality work efficiently.
• You hold a valid passport and driving license, with the flexibility to undertake domestic travel as required.
• You will be a great fit, if our values resonate with you: We Create, We Perform, We Inspire. Read more about them here - About us - Picturehouse; Our People, Our Purpose

Who are Picturehouse?

Picturehouse…just a whole load of Cinema’s, right? Wrong!

Picturehouse is so much more than screens and popcorn! As part of the Regal Cineworld Group, we are cinemas in the heart of neighbourhoods, a film distributor and home entertainment provider; ingraining ourselves within local communities as social hubs. Each of our venues are unique architecturally, designed to bring local communities joy through extraordinary experiences via the exciting world of film, entertainment and a wide variety of events.

This ethos resonates throughout the company in every aspect possible, whether you are in the Marketing Team, Operations Team or part of the cinema teams that are face to face with our customers; we are all about bringing joy, happiness and unforgettable experiences.

With an office in Leicester Square, London and cinemas countrywide we have a variety of roles that see our people working on either a hybrid or field based/remote basis.

One thing we pride ourselves on at the Regal Cineworld Group is our people and being able to support our people to pursue the career paths they want within the Cineworld & Picturehouse brands. We help YOU grow.

Read more about the Cineworld & Picturehouse culture here – Cinema stories

Do you feel like you don’t have all the experience listed but would love to explore a career at Cineworld? Please still contact [e-mail]. We understand that confidence gaps and imposter syndrome can get in the way of meeting incredible candidates, and we wouldn’t want this to prevent us from meeting you.