Personal Assistant to the Managing Director

eMed; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

eMed flex‑leave

5% employer pension contribution

Life Insurance 4x annual base salary

Health cash plan

Employee Assistance Program

Enhanced Maternity, Paternity and Adop

Health & Wellbeing resources

Eye care voucher reimbursement (up to

Up to £80 towards noise canceling head

Job summary

eMed is seeking a highly organised Personal Assistant to the Managing Director to keep diaries, meetings and travel running smoothly from its London office.

This office-based role is Monday to Friday, 9am–6pm in Euston, London, with responsibilities including diary management, travel coordination, meeting support and general administration. The ideal candidate will be proactive, detail‑oriented and discreet, with 1–3+ years PA/EA experience.

Qualifications

• 1–3+ years in PA/EA/Office Administrator role.
• Experience managing busy diaries/calendars.
• Experience coordinating domestic and international travel.
• Experience organizing and supporting meetings.
• Excellent organisational and time-management skills.
• Strong proficiency in Google Workspace.
• Exceptional written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive, problem-solving approach.
• Excellent attention to detail.

Responsibilities

• Diary & Calendar Management: manage MD diary and meetings.
• Travel Coordination: arrange domestic and international travel.
• Meeting Support: prepare agendas, attend, minutes, track actions.
• Administration: maintain files, update databases, expenses, supplies.
• Errands & Special Projects: personal errands, events, ad-hoc projects.

Skills

Diary management

Calendar management

Travel coordination

Meeting support

Organisational skills

Time management

Communication skills

Discretion

Proactive problem-solving

Attention to detail

Tools

Google Workspace

Job description

eMed is a digital health company focused on GLP 1 weight management and chronic care, operating in the UK and US and expanding globally. Alongside its core platform, eMed supports the SheMed and HeMed sub brands. The UK business is scaling its B2B channel, partnering with employers, brokers, and insurers to bring GLP 1 and chronic care programmes to their populations.

We are looking for a highly organised, proactive and reliable Personal Assistant to the Managing Director to provide day‑to‑day support and keep the MD’s schedule, meetings and travel running smoothly.

The ideal candidate will be confident in managing a busy diary, organising meetings and arranging domestic and international travel. They should be proactive, detail‑focused and able to anticipate what the MD needs.

Diary management, meeting coordination and travel are key parts of this role, so strong experience in these areas is essential.

Please note: This is an office‑based role, Monday to Friday, 9am – 6pm. We are based in Euston, London.

WHAT YOU’LL WORK ON:

• Diary & Calendar Management‑ Manage the MD’s diary, prioritising competing demands, coordinating meetings and resolving changes or clashes to ensure they are fully organised and prepared.
• Travel Coordination‑ Arrange domestic and international travel, including flights, hotels, transfers and detailed itineraries. Manage changes, cancellations and last‑minute requirements. Strong travel organisation skills and experience are essential.
• Meeting Support‑ Coordinate meetings, prepare agendas and briefing materials, attend when required, take minutes, track actions and ensure the MD is fully prepared.
• Administration‑ Maintain organised files and records, update databases, process expenses, order supplies and provide day‑to‑day administrative support.
• Errands & Special Projects‑ Handle occasional personal errands, support events and special arrangements, conduct research and assist with ad‑hoc projects. A practical, proactive and can‑do approach is essential.

WHAT WE’RE LOOKING FOR:

• Proven experience of 1‑3+ years in a PA, Executive Assistant or Office Administrator role.
• Strong experience managing busy diaries and calendars.
• Strong experience coordinating domestic and international travel.
• Experience organising and supporting meetings.
• Excellent organisational and time‑management skills.
• Strong proficiency in Google Workspace.
• Exceptional written and verbal communication skills.
• High level of discretion, integrity and confidentiality.
• A proactive, problem‑solving approach.
• Excellent attention to detail.

WHAT WE OFFER:

• Competitive salary
• eMed flex‑leave
• 5% employer pension contribution
• Life Insurance 4x annual base salary
• Health cash plan
• Employee Assistance Program
• Enhanced Maternity, Paternity and Adoption pay.
• Health & Wellbeing resources
• Eye care voucher reimbursement (up to £20)
• Up to £80 towards noise canceling headphones

We want to make sure our interview process is fully accessible to everyone. Please let us know if you require any reasonable adjustments or physical accommodations for your visit to our office.

Please note that offers of employment are subject to receipt of satisfactory references and an enhanced DBS check.

WORKING AT EMED

Whether you work in one of our amazing offices, clinics or part of our remote clinician workforce, eMed is highly collaborative and fun! You’ll have a chance to work in a fast‑paced environment with experienced industry leaders. We have a learning environment where you can make an impact.

WHO WE ARE

At eMed our people aren’t just part of a team, they’re part of something bigger. We’re a vibrant community of creative thinkers and doers, forging the way for a new generation of healthcare. We’re only as good as our people. So, finding the best people is everything to us. We serve millions, but we choose our people one at a time…

DIVERSITY

We believe that difference inspires a better, healthier world. That’s why it’s at the heart of everything we do. From our people to our products, difference enriches every part of our business and creates a culture based on equality of opportunity, and in which all employees can progress their careers. We’re committed to creating an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, colour, religion, sex, pregnancy status, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and any other characteristic protected by applicable law.