Membership Support Advisor - 1 year FTC

eMed LLC; Greater London; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Salary £28,808 pro rota

Flex-leave

Employer pension 5%

Life insurance 4x base salary

Health cash plan

Employee Assistance Program

Enhanced maternity/paternity/adoption

Wellbeing resources

Eye care voucher

Headphone reimbursement

Job summary

eMed is seeking a Membership Support Advisor in London to blend patient service with essential administrative duties in a busy medical environment. You will manage high volumes of calls and emails while updating medical records and supporting referrals, prescriptions, and sick notes.

This 1-year fixed term contract is office-based with potential for hybrid work. The role operates 40 hours per week (8am-8pm), across Monday to Sunday with weekend rotation, supporting NHS patients and clinicians

Qualifications

• Experience with NHS SystmOne clinical systems.
• Background in healthcare or GP practice.
• Excellent verbal and written communication.

Responsibilities

• Handle patient calls and queries daily with confidence.
• Provide service to patients and clinicians via phone and emails.
• Educate patients on services and access to care.
• Assist Front of House as required.
• Perform back-office tasks like data entry and document processing.
• Manage the NHS inbox and direct queries appropriately.
• Process inbound/outbound post including franking.
• Update medical records; handle referrals and MED3s.
• Register new NHS patients and process deductions.
• Summarize patient records and code clinical correspondence.
• Support Rapid Admin requests as needed.
• Identify areas for service improvement and escalate issues.
• Collaborate with other teams to share information and solutions.
• Develop and improve SOPs to enhance service delivery and efficiency.

Skills

NHS SystmOne

Healthcare experience

Excellent communication

Customer service

Multitasking

Tools

NHS Mail

Microsoft Outlook

Word

Job description

Our Clinical Operations Team has an exciting opportunity for a Membership Support Advisor. This role combines customer service excellence with essential operational support tasks in a fast-paced medical environment. You will manage a high volume of inbound and outbound calls while performing administrative duties that ensure the smooth operation of our clinical services.

You will work as part of a team dedicated to delivering a safe, effective, caring, and responsive service to over 100K NHS patients.

We're looking for motivated individuals who align with GPaH's mission and demonstrate an energetic work ethic, strong sense of ownership, and the ability to work collaboratively. As the voice of our company, you will provide outstanding customer service and administrative support while ensuring compliance with policies and regulatory requirements.

Please note: This is a 1 year fixed term contract. The role is office based with the potential of becoming hybid - We are based in Euston, London. The working hours will be 40hrs a week (8am-8pm), across Monday to Sunday. Weekends will be rotational.

WHAT YOU'LL WORK ON

• Customer Service:
  • Confident in handling patient calls and queries daily.
  • Provide exceptional service to patients and clinicians via phone and emails.
  • Build positive relationships by addressing needs, queries, and complaints promptly and professionally.
  • Educate and guide patients on GPaH services and how to access appropriately.
  • Cover Front of House as requested
• Administrative Duties:
  • Perform back-office tasks such as data entry, document processing, and scanning.
  • Managing our NHS inbox, answering and directing queries appropriately.
  • Process inbound and outbound post, including franking.
  • Update medical records and handle referrals, prescriptions, and MED3s (sick notes).
  • Register new NHS patients and process deductions.
  • Referral Processing
  • Summarize new patient records and code clinical correspondence per protocols.
  • Support as required on Rapid Admin requests.
• Collaboration and Improvement:
  • Identify and report areas for service improvement.
  • Escalate patient issues, complaints, and system failures in line with policies.
  • Work with other teams to share information and provide solutions to patients.
  • Help create, maintain, and improve processes and SOPs to enhance service delivery.
• Operational Support:
  • Provide direct support to patients and clinicians.
  • Develop SOPs and processes for rollout across the broader team.
  • Identify potential system failures and assist in resolving them.
  • Meet individual KPIs to contribute to overall team efficiency.

WHAT WE'RE LOOKING FOR

• Experience with NHS SystmOne clinical systems.
• Background in healthcare/Gp practice
• Excellent communication skills (verbal and written).
• Passion for delivering outstanding customer service.
• Strong multitasking and prioritization abilities across various systems.
• Quick learner with logical problem-solving skills.
• Resilient and able to work under pressure in a dynamic environment.
• Proficient in PC-based technologies (e.g., NHS Mail, Microsoft Outlook, Word).
• Positive, collaborative team player who adapts to change.

Desirable:

• Knowledge of medical terminology.
• Experience working shift patterns in customer support or call center environments.
• Interest in healthcare and technology.

WHAT WE OFFER

• Salary: £28,808 pro rota
• eMed flex-leave
• 5% employer pension contribution
• Life Insurance 4x annual base salary
• Health cash plan
• Employee Assistance Program
• Enhanced Maternity, Paternity and Adoption pay.
• Health & Wellbeing resources
• Eye care voucher reimbursement (up to £20)
• Up to £80 towards noise cancelling headphones

We want to make sure our interview process is fully accessible to everyone. Please let us know if you require any reasonable adjustments or physical accommodations for your visit to our office.

Please note that offers of employment are subject to receipt of satisfactory references and a enhanced DBS check.

WORKING AT EMED

Whether you work in one of our amazing offices, clinics or part of our remote clinician workforce, eMed is highly collaborative and fun! You'll have a chance to work in a fast-paced environment with experienced industry leaders. We have a learning environment where you can make an impact.

WHO WE ARE

At eMed our people aren't just part of a team, they're part of something bigger. We're a vibrant community of creative thinkers and doers, forging the way for a new generation of healthcare. We're only as good as our people. So, finding the best people is everything to us. We serve millions, but we choose our people one at a time...

DIVERSITY

We believe that difference inspires a better, healthier world. That's why it's at the heart of everything we do. From our people to our products, difference enriches every part of our business and creates a culture based on equality of opportunity, and in which all employees can progress their careers. We're committed to creating an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, colour, religion, sex, pregnancy status, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and any other characteristic protected by applicable law.