Personal Assistant to Supply Chain and Sales UK

Accolade Wines; Weybridge; On-site; GBP 30,000 - 40,000; Part time

Job summary

Join Vinarchy, a global leader in wine, as a pivotal support partner for our UK Supply Chain and Sales Leadership teams. This part-time position demands strong organizational capabilities, proactive coordination, and excellent interpersonal skills to streamline operations and uphold communication across teams. Enjoy a competitive rewards package, flexible work options, and professional growth within a dynamic environment featuring diverse initiatives and a passionate team. Don't miss the chance to redefine your future – apply today!

Benefits

Annual wine allowance and access to unique wine specials

Flexible working (Up to 2 days working from home)

Paid Parental Leave

Fast Friday finishes

Modern office located in Bristol or Weybridge

Go Beyond Day - make a difference in your local community

Access to an extensive online learning library

Private Health Insurance Discounts & Annual Flu Vaccination Program

Employee Assistance Program & Various exclusive employee discounts

Qualifications

• 5 years’ work experience as PA or EA to Director(s) at Board level.
• High Emotional Intelligence and excellent communication skills.
• Proactive with strong time management abilities.

Responsibilities

• Provide coordination and administrative support to the UK Supply Chain and Sales Leadership teams.
• Manage diaries, itineraries, and organize meetings/events.
• Coordinate customer visits and support travel arrangements.

Skills

Excellent communication skills

Advanced Microsoft Office skills

High Emotional Intelligence Level

Excellent organisational skills

Proactive

Job description

About Us

Vinarchy. Redefining Wine.

Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is an exceptional global wine company committed to redefining wine.

Crafting extraordinary wines in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them in almost every corner of the world, we are relentlessly innovative, ambitious and imaginative at every stage from grape to glass.

About the role

We are looking for an organised and proactive individual with a passion for supporting senior leaders to join our team.

In this pivotal role, you will act as a key business partner to the UK Supply Chain and Sales Leadership Teams, providing high-quality coordination and administrative support. You will play an active part in streamlining processes and enhancing systems.

Please note that this is role is part -time (4 days a week, Monday-Thursday).

Key Responsibilities Include

• Supporting the development of key business processes & projects to ensure the smooth running of the business.
• Anticipate UK Supply Chain and Sales Leadership team needs & taking prompt action to fulfil commitments.
• Managing Information flow to & from UK Supply Chain and Sales Leadership team.
• Itinerary Management – diary planning and organising, scheduling meetings, planning of departmental functions/events/meetings. Anticipate the needs of the diary work schedule and deliver necessary elements of support when and where appropriate e.g. correspondence, documents, presentations etc
• Communication – handling phone calls, written and face to face requests and queries. Coordinate on boarding of new hires within the UK Supply Chain and Sales Leadership team and across the operations team where appropriate.
• Lead and co-ordinate the UK Supply Chain and Sales Leadership team meetings schedule and supporting processes for report management for calendar year including writing agendas and action points.
• Customer Visits and set piece events – Manage the full itinerary of visits, significant meetings (internal or external) and departmental meetings of which the UK Supply Chain and Sales Leadership team is responsible for. Liaise with customers, commercial, suppliers regarding meetings or visits both local and internationally. Supporting travel and diary requirements.
• International leadership meetings – organise and coordinate senior leadership group meetings from across Vinarchy that are being held at the Weybridge office.
• Support agenda coordination and ensure facilities and all other requirements are well presented to support the agenda.

What You'll Bring

• Experience: 5 years’ work experience working as PA or EA to Director(s) at Board level
• Advanced Microsoft Office skills
• High Emotional Intelligence Level
• Excellent communication skills
• Excellent organisational skills
• Ability to build productive working relationships
• Proactive
• Basic financial management understanding
• Excellent verbal and written skills
• Good telephone manner
• Proactive and flexible approach to work
• Approachable
• Efficient time management/meets deadlines
• Strong Word/Powerpoint/Excel skills

Why Join Us?

Vinarchy is a home for passionate people to do their very best work. We believe in empowering our people and celebrating success.

We offer a competitive rewards package and the opportunity to work with a world-class team.

You will also have access to:

• Annual wine allowance and access to unique wine specials
• Flexible working (Up to 2 days working from home)
• Paid Parental Leave
• Start your weekend early with our Fast Friday finishes!
• Modern office located Bristol or Weybridge
• Go Beyond Day - make a difference in your local community
• Access to an extensive online learning library
• Private Health Insurance Discounts & Annual Flu Vaccination Program
• Employee Assistance Program & Various exclusive employee discounts

Ready to redefine your future? APPLY TODAY!

At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre-employment screening to verify eligibility and suitability.