Personal Assistant to Supply Chain and Sales UK

Vinarchy; Telford; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading company in the wine industry is seeking a Personal Assistant to support its Supply Chain and Sales teams in Telford. This part-time position involves providing high-quality administrative support and facilitating effective communication across departments. Successful candidates will excel in organization, possess advanced Microsoft Office skills, and demonstrate a proactive approach to their work. Join Vinarchy to be part of a dynamic team and benefit from a competitive rewards package.

Benefits

Annual wine allowance

Flexible working (Up to 2 days working from home)

Fast Friday finishes

Access to extensive online learning library

Private Health Insurance Discounts

Qualifications

• 5 years' experience as PA or EA to Director(s) at Board level.
• Excellent verbal and written skills.
• Basic financial management understanding.

Responsibilities

• Support the development of key business processes & projects.
• Manage itinerary, diary planning, and scheduling meetings.
• Coordinate customer visits and significant meetings.

Skills

Organisation

Communication

Proactivity

Emotional Intelligence

Interpersonal Skills

Tools

Microsoft Office

Job description

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Personal Assistant to Supply Chain and Sales UK, Telford

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Client:

Vinarchy

Location:

Telford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

5461574b5eea

Job Views:

9

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

About Us

Vinarchy. Redefining Wine.

Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is an exceptional global wine company committed to redefining wine.

Crafting extraordinary wines in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them in almost every corner of the world, we are relentlessly innovative, ambitious and imaginative at every stage from grape to glass.

About the role

We are looking for an organised and proactive individual with a passion for supporting senior leaders to join our team.

In this pivotal role, you will act as a key business partner to the UK Supply Chain and Sales Leadership Teams, providing high-quality coordination and administrative support. You will play an active part in streamlining processes and enhancing systems.

Please note that this is role is part -time (4 days a week, Monday-Thursday).

Key Responsibilities Include

• Supporting the development of key business processes &projects to ensure the smooth running of the business.
• Anticipate UK Supply Chain and Sales Leadership team needs &taking prompt action to fulfil commitments.
• Managing Information flow to & from UK Supply Chain and Sales Leadership team.
• Itinerary Management – diary planning and organising, scheduling meetings, planning of departmental functions/events/meetings. Anticipate the needs of the diary work schedule and deliver necessary elements of support when and where appropriate e.g. correspondence, documents, presentations etc
• Communication – handling phone calls, written and face to face requests and queries. Coordinate on boarding of new hires within the UK Supply Chain and Sales Leadership team and across the operations team where appropriate.
• Lead and co-ordinate the UK Supply Chain and Sales Leadership team meetings schedule and supporting processes for report management for calendar year including writing agendas and action points.
• Customer Visits and set piece events – Manage the full itinerary of visits, significant meetings (internal or external) and departmental meetings of which the UK Supply Chain and Sales Leadership teamis responsible for. Liaise with customers, commercial, suppliers regarding meetings or visits both local and internationally. Supporting travel and diary requirements.
• International leadership meetings – organise and coordinate senior leadership group meetings from across Vinarchy that are being held at the Weybridge office.
• Support agenda coordination and ensure facilities and all other requirements are well presented to support the agenda.

What You'll Bring

• Experience: 5 years’ work experience working as PA or EA to Director(s) at Board level
• Advanced Microsoft Office skills
• High Emotional Intelligence Level
• Excellent organisational skills
• Ability to build productive working relationships
• Proactive
• Basic financial management understanding
• Excellent verbal and written skills
• Good telephone manner
• Proactive and flexible approach to work
• Approachable

Why Join Us?

Vinarchy is a home for passionate people to do their very best work. We believe in empowering our people and celebrating success.

We offer a competitive rewards package and the opportunity to work with a world-class team.

You will also have access to:

• Annual wine allowance and access to unique wine specials
• Flexible working (Up to 2 days working from home)
• Start your weekend early with our Fast Friday finishes!
• Modern office located Bristol or Weybridge
• Go Beyond Day - make a difference in your local community
• Access to an extensive online learning library
• Private Health Insurance Discounts & Annual Flu Vaccination Program
• Employee Assistance Program & Various exclusive employee discounts

Ready to redefine your future? APPLY TODAY!

At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre-employment screening to verify eligibility and suitability.