Personal Assistant to Senior Partner - London

TN United Kingdom; London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support a Senior Partner in London. This role involves managing client interactions, organizing meetings, and ensuring smooth operations within the office. The ideal candidate will possess strong organizational skills, a focus on client service, and the ability to work autonomously while influencing senior stakeholders. Join a dynamic team where your contributions will help uphold the firm's values and foster an inclusive culture. This is a fantastic opportunity for someone looking to make a significant impact in a professional environment.

Qualifications

• Experience in client interaction and building rapport.
• Strong organizational skills to manage multiple tasks effectively.

Responsibilities

• Support Senior Partner in client development and business meetings.
• Manage diary, emails, and travel arrangements for the Senior Partner.

Skills

Client Interaction

Client Service Focus

Change Management

Organizational Skills

Numerical Analysis

Stakeholder Influence

Autonomous Work

Team Mentoring

IT Proficiency (Office 365)

Diversity Advocacy

Tools

Office 365

Job description

Social network you want to login/join with:

Personal Assistant to Senior Partner - London, London

Client:

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

8a5149f48cf5

Job Views:

29

Posted:

22.03.2025

Expiry Date:

06.05.2025

Job Description:

Personal Assistant to Senior Partner - London

Our client is looking for an experienced Personal Assistant to join their successful team in Central London. The role will involve supporting one of the Senior Partners, ensuring client requirements are met. We are looking for a professional individual who will help to represent our client's firm and uphold their values in all internal and external dealings.

Specific Responsibilities:

1. Assisting the Senior Partner to develop prospective clients and professional connections / business introducers
2. Preparing for and following up business development meetings, prospective client meetings and internal meetings (e.g. logistics, research, background information, presentations, meetings notes, follow up, proposals)
3. Assisting the marketing team in administering events (for example, setting up webinars, labels, invitations, letter / e-mails of confirmation, refreshments, etc)
4. Maintaining and updating the Senior Partner’s diary, including booking meetings and lunches
5. Monitoring the Senior Partner’s emails (coordinating incoming e-mails, drafting responses, ensuring all emails have been dealt with)
6. Screening phone calls, enquiries and requests and handling them, as appropriate
7. Managing clients’ birthdays (ordering gifts, cards and setting reminders)
8. Making travel arrangements / booking accommodation
9. Ensuring filing is up to date, including Senior Partner’s expenses and CPD records
10. Setting up and co-ordinating all Zoom meetings for the firm
11. Updating the Senior Partner’s contact database, particularly in relation to prospective clients, professional connections and business introducers
12. Ordering office stationery and kitchen supplies
13. Collecting and distributing post throughout the office
14. Arranging meetings, booking meeting rooms, providing refreshments and setting up and clearing away, as appropriate

Key Skills / Experience:

1. Demonstrable experience of building rapport and interacting with clients effectively.
2. A driven individual with a focus on client service and leading a high-performance culture.
3. Adaptable to change management plans and advocate to business initiatives.
4. Highly skilled and organised to manage multiple case management progress channels.
5. Strong numerical ability to analyse financial data and performance metrics.
6. Confidence and ability to influence senior stakeholders.
7. Ability to work autonomously as well as follow direction from C-Suite directives.
8. Motivate and mentor team leaders towards business efficiency.
9. IT technically proficient including Office 365.
10. Committed to advocating and encouraging an inclusive and diverse team culture.
11. Understanding the benefits of the wellbeing agenda and promoting an open and considerate culture