Personal Assistant to Medical Director and Director of Nursing

Guy's and St Thomas' NHS Foundation Trust; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading healthcare organization in London seeks an experienced Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will excel at managing complex information, scheduling, and facilitating meetings. This role requires independence and a proactive approach, ensuring effective operations within the Integrated and Specialist Medicine department. Continuous development opportunities are available.

Qualifications

• Independent judgment and initiative in dealing with queries.
• Ability to handle highly complex and sensitive information.
• Experience in diary management and organization.

Responsibilities

• Provide full PA and secretarial support.
• Plan and support meetings effectively.
• Monitor actions for satisfactory completion of tasks.

Job description

To provide an efficient, comprehensive, and confidential administrative and organisational service to the relevant Executive Lead within Integrated and Specialist Medicine across their broad portfolios, with links to the Senior Business Manager supporting the CEO. The post holder will exercise independent judgment and initiative when dealing with queries and will work with minimal supervision. They will contribute positively to the department and participate in cross-cover arrangements with other senior leadership team EAs to ensure continuous support for the senior leadership team within agreed working patterns.

Key Responsibilities:

1. Provide full PA and secretarial support to enable effective and efficient duties.
2. Handle highly complex and sensitive information confidentially, monitoring actions for satisfactory completion.
3. Manage the named individual’s diary, analysing and prioritising appointments, and making necessary adjustments.
4. Plan and support meetings, including preparing agendas, collating reports, organising venues, taking minutes, and ensuring meetings run smoothly with appropriate follow-up actions.

About the Integrated and Specialist Medicine Clinical Group:

Formed in April 2022, it operates with a budget of over £500m and a workforce of more than 8,000 staff. It oversees over 100 services, with more than half delivered within community settings, handling over 1.1 million patient contacts annually. The Clinical Group comprises eight directorates:

• Acute General Medicine
• Urgent & Emergency Care
• CLIMP
• Dental
• Integrated Local Services
• Medical and Specialist Ambulatory Specialties
• Pharmacy
• Therapies & Rehabilitation

Contact for Further Details / Informal Visits:

Name: Dionne Porter
Job Title: Senior Business Manager
Email: [e-mail]
Telephone: [phone]