Personal Assistant to Managing Director

Vienna Kang Advocates; Birmingham; On-site; GBP 80,000 - 100,000; Full time

Job summary

A respected law firm in Birmingham is seeking a Personal Assistant to the Managing Director. This role requires managing a busy schedule, handling confidential matters, and providing support in both professional and personal duties. The ideal candidate should have over 5 years of experience, excellent organisational skills, and the ability to work flexibly. The position offers a competitive salary and various benefits, including a Birthday Day Off and a pension scheme.

Benefits

Competitive salary

Birthday Day Off

Pension scheme

Qualifications

• 5+ years of experience in a similar role.
• Previous experience in a legal setting is preferable but not essential.
• Full, clean UK driving licence and your own vehicle.

Responsibilities

• Manage a busy schedule, including appointments and meetings.
• Attend client conferences and meetings, preparing minutes.
• Handle confidential correspondence with discretion.
• Organise corporate and personal events.

Skills

Executive Administrative Assistance

Diary Management

Strong Communication

Excellent Organisational Skills

Ability to Maintain Confidentiality

Education

Bachelor's degree or equivalent experience

Job description

PERSONAL ASSISTANT TO MANAGING DIRECTOR

Permanent Full-Time Office Based Position

£ Extremely competitive dependant on ability

Solihull, West Midlands

Overview

We are seeking an exceptional Personal Assistant to support the Managing Director of a busy and highly regarded law firm. This is a unique and varied role that combines both professional and personal support, requiring a proactive, organised, and discreet individual who thrives in a fast-paced environment.

Our Firm

Vienna Kang Advocates is a niche firm specialising in the defence of serious crime. We are frequently instructed to represent and defend in extremely serious cases, involving some of the most notorious crimes prosecuted in recent times and quite often cases attracting national notoriety.

As a modern and dynamic firm, we embrace the latest technology and cutting-edge practices in our strive for excellence. We pride ourselves on thorough and robust defence case preparation, working hard to formulate novel points to enable us to articulate powerful and compelling submissions on behalf of those whom we represent.

Role Description

This is a full-time, office-based role for a Personal Assistant to the Managing Director situated at the Principal Office at Birmingham Business Park. The Personal Assistant shall be responsible for managing the daily administrative and personal tasks for the Managing Director, including diary management, travel arrangements, communication, and executive administrative assistance.

The role involves maintaining schedules, arranging meetings and appointments, handling correspondence and emails, and providing general support to ensure the smooth operation of the Managing Director's office. This role shall invariably include and require the individual to conduct and undertake personal errands and tasks.

As Personal Assistant to the Managing Director, you shall be entrusted with ensuring their professional and personal commitments run seamlessly. Your duties shall be diverse, ranging from diary and inbox management, meeting preparation, and document handling to personal errands, travel arrangements, and event coordination. You will be the Managing Director’s right-hand person — anticipating needs, solving problems, and going the extra mile to make things happen.

Key Responsibilities

Responsibilities shall include but not be limited to: -

• Manage a busy and ever-changing schedule, including appointments, meetings, and travel
• Attending client conferences, meetings, preparing minutes and notes
• Answering telephone calls and dealing with / screening enquiries
• Handle confidential correspondence and documentation with complete discretion
• Organise events, both corporate and personal
• Arranging accommodation and travel, including personal holidays
• Undertake personal tasks and errands as required
• Provide ad hoc support across the firm when needed
• Be available for occasional evening and weekend work, with prior notice

Skills and Qualifications

• Executive Administrative Assistance and Personal Assistance skills
• Diary Management and Travel Arrangements skills
• Strong Communication skills and interpersonal skills
• Excellent organisational and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information
• Previous experience in a legal setting is preferable but not essential
• Ability to work effectively under intense pressure
• Bachelor's degree or equivalent experience in a related field
• Full, clean UK driving licence and your own vehicle
• Strong organisational skills with exceptional attention to detail
• A flexible, can-do attitude and willingness to go above and beyond
• Flexibility in working hours
• Excellent written and verbal communication skills
• High levels of discretion, integrity, and professionalism
• Ability to work independently and under pressure

Requirements

The nature of criminal defence requires considerable mental dexterity. It regularly involves working unsociable hours: evening and weekends to balance competing demands. Consequently, due to the nature of the business it shall be necessary for the individual to be available and contactable during the evenings and weekends and work flexibly.

This is an intense and high-level supporting role to an extremely busy Managing Director. Therefore, the successful candidate must have demonstrable experience in a similar role with at least five-years previous experience.

We Offer

• The chance to work closely with senior leadership in a respected law firm
• A varied and rewarding role where no two days are the same
• Extremely competitive salary
• Birthday Day Off in addition to annual leave
• Pension scheme

Applications

If you are an adaptable, resourceful, and dedicated professional who takes pride in delivering outstanding support, we would love to hear from you.

Please send your CV and a brief cover letter outlining your suitability for the role to Mrs. Rachel Pettit [e-mail] with the subject line PA to MD Application.