Personal Assistant to ICUCR

Norfolk Community Health and Care NHS Trust; Norwich; On-site; GBP 22,000 - 26,000; Part time

Job summary

An NHS community trust in Norwich is seeking a part-time PA to provide senior administrative support and supervise teams within the ICUCR and Stroke Admin Teams. The ideal candidate will have strong administration and supervisory experience, a positive attitude, and the ability to work efficiently across core hours. This role includes a competitive benefits package including annual leave and NHS pension scheme.

Benefits

Minimum 27 days annual leave

NHS pension scheme

Wellbeing support

Comprehensive training programmes

NHS discounts

Qualifications

• Experience providing comprehensive administration, ideally at a senior level.
• Proven supervisory experience managing teams.
• Ability to work part-time and within core hours.

Responsibilities

• Provide confidential PA and administrative support at senior level.
• Supervise and support the ICUCR and Stroke Admin Teams.
• Act as PA for the Operations Director and provide admin support to other managers.
• Coordinate administrative processes to ensure effective office functioning.

Skills

Administration experience

Supervisory skills

Can-do attitude

Job description

Overview

To provide comprehensive, confidential PA, secretarial and administrative support at senior director and senior management level, ensuring that all administrative processes and tasks are undertaken efficiently, effectively and to a high standard, contributing to the smooth running of the office and its overall effectiveness. To supervise and support the ICUCR (Intermediate Care & Urgent Community Response) Admin Team and Stroke Admin Team. The post holder will be the PA for the Operations Director of ICUCR (Intermediate Care & Urgent Community Response), and will also provide administration support for other senior managers of ICUCR. This is a part time, 15 hour per week Band 4 permanent role.

The shifts will ideally need to be worked across 3 days, 5 hours per shift. Shift times will need to be within core working hours, i.e. 08:30-13:30 or 09:00-14:00. This post will job share with another PA who works Tuesday's, Wednesday's and Thursday's. Therefore shifts on a Monday and Friday are essential, to provide support from Mon - Fri for the Senior Leadership and admin teams which the post supervises. As a Band 4, the post holder will also be expected to supervise the Stroke Admin team, as well as the ICUCR Admin team, alongside the other PA which this post job shares with. The ICUCR Admin and Stroke Admin teams consists of 7 staff in total. Therefore, supervisory experience and skills will also be essential for this role.

The ideal candidate will have a positive can-do attitude, with experience of providing comprehensive administration, preferably at a senior level.

Apply now to join an organisation that has been awarded an 'Outstanding' rating by the Care Quality Commission (CQC), the highest possible rating and the first stand-alone NHS community trust in the country to be awarded the title.

Responsibilities

• Provide confidential PA, secretarial and administrative support at senior director and senior management level.
• Supervise and support the ICUCR Admin Team and Stroke Admin Team (7 staff in total).
• Act as PA for the Operations Director of ICUCR and provide administration support for other ICUCR senior managers.
• Coordinate and manage administrative processes to ensure efficient office functioning and overall effectiveness.

Qualifications / Experience

• Experience of providing comprehensive administration, ideally at a senior level.
• Supervisory experience and skills appropriate to managing administrative teams.
• Ability to work within core hours and part-time arrangements; willingness to cover essential Mon-Fri support with a job-sharing arrangement.

Benefits

• Good benefits package including a minimum 27 days annual leave, plus Bank Holidays, increasing after 5 years and 10 years to a maximum of 33 days.
• Opportunity to join the NHS pension scheme.
• Wellbeing support (gyms, free eyesight test, cycle to work scheme, wellbeing resources).
• Supportive positive culture that is Well-Led with regular supervision.
• Comprehensive in house and external training programmes available.
• NHS discounts and many more.