Personal Assistant to Finance Director and Office Manager

UK House of Lords; London; Hybrid; GBP 100,000 - 125,000; Part time

Job summary

A parliamentary body in London seeks a part-time Personal Assistant to the Finance Director. This role involves diary management, organizing meetings, and supporting departmental events. The ideal candidate will have significant experience in a similar role and strong communication skills. Engage in a vital role within a historic institution, with benefits including 30 days of annual leave and a generous pension scheme.

Benefits

30 days annual leave

Generous pension scheme

Health and wellbeing programme

Qualifications

• Significant experience supporting a senior leader in a personal assistance capacity.
• Ability to make decisions within delegated authority.
• Strong written and oral communication skills.
• Time management skills to ensure high-quality service delivery.
• Ability to improve administrative processes and thrive under pressure.

Responsibilities

• Manage the diary of the Finance Director, coordinating with stakeholders.
• Prepare and circulate meeting papers in an organized manner.
• Support inbox management through categorization and filing.
• Report on key metrics quarterly.
• Plan and manage departmental events.

Skills

Diary management

Proficient use of Microsoft Office

Clear communication

Time management

Relationship building

Job description

We are looking for a Personal Assistant to the Finance Director and Office Manager to join our Finance Office at the House of Lords. This role is being offered on a part-time basis of between 29-25 hours per week exact hours can be discussed with shortlisted candidates.

This is a varied role where you will be responsible for providing administrative support to the Finance Director and Finance Office which may include diary management, organising departmental events, preparing meeting papers or minute-taking.

This is an opportunity to work on-site at Parliament with 1 day a week working from home, dependent on business need. This is an exciting position for someone who enjoys working in a fast-paced environment and working with a range of stakeholders and colleagues. The successful candidate will have a significant experience in supporting a senior leader or as a personal assistant with the ability to manage issues and make decisions within their role to ensure a quality service.

Youll be accountable for

• Effective diary management including, co-ordination, prioritisation and liaising with senior stakeholders' offices.
• Preparation of meeting papers including compiling papers into a single organised printed or digital pack and circulating with required attendees in advance of meeting.
• Support inbox management including categorising, triaging and filing.
• Quarterly reporting of key metrics
• Management of gifts and hospitality register
• Departmental events planning and organisation, including research and on-the-day event management.
  
  

For full details of the role responsibilities and duties, please see the job description.

What were looking for

• Significant experience supporting a senior leader in a personal assistance capacity. Proficient use of digital tools including Microsoft Office packages
• Proactively taking responsibility for making decisions within delegated scope considering their impact and priority.
• Clear and concise oral and written communication, including the ability to respond constructively to challenging conversations
• Plan, organise and manage you own time effectively to deliver a high-quality service to the Finance Director, including identification of potential issues and providing solutions to mitigate
• Deliver high quality and accurate work under pressure by agreed deadlines, including identification of administration process improvements.
• Ability to build effective and supportive working relationships across all levels of the organisation.
  
  

What youll get in return

• 30 days annual leave (increasing to 35 after one years service)
• Generous pension scheme
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!
  
  

The Work We Do Is Vital To House Of Lords, And You Will Be a Pivotal Member In The Team Strengthening The Work Of The House. The House Of Lords Is The Second Chamber Of The UK Parliament. It Is Independent From And Complements The Work Of The House Of Commons To

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise
  
  

Please complete your online application by 23.55pm on Sunday 31 August 2025.

If you require any reasonable adjustments during the application process, please contact us.

Job offers are standardly offered at the minimum of the salary range

We welcome applications from all candidates with diverse characteristics, including different ages, caring responsibilities, disability, gender/sex, gender reassignment/trans, marriage and civil partnership, pregnancy and maternity, race/ethnicity, religion or belief, sexual orientation and socio-economic status. We welcome discussions about flexible working arrangements and reasonable adjustments.

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