Personal Assistant to COO - 12month FTC

Air Charter Service; City Of London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading air charter company in the City Of London is seeking an experienced Personal Assistant to support the COO. You will manage diaries, travel, and other administrative tasks in a dynamic environment. The ideal candidate will have proven experience supporting senior managers and possess exceptional organisational skills. This role offers a 12-month fixed term contract with benefits including a free gym and onsite meals.

Benefits

Free onsite gym with weekly classes

Free breakfast, lunch and snacks

Private healthcare

Pension

On site parking

22 days annual leave

2x giving back days per year

Qualifications

• Proven experience supporting a senior manager or director is essential.
• Strong skills in spreadsheets and diary management.
• Exceptional organisational and multitasking abilities.

Responsibilities

• Managing diary, emails, travel, and expenses for the COO.
• Coordinating meetings, agendas, and minutes with precision.
• Handling confidential info with absolute discretion.

Skills

Supporting senior managers

Diary management

Problem-solving

Organisational skills

Proficiency in Microsoft Teams

Job description

Are you an experienced PA ready to take on a dynamic and varied role supporting a senior leader? At Air Charter Service, our COO leads multiple back‑office departments, and we’re looking for a proactive, organised, and adaptable Personal Assistant to support them for on a 12 month fixed term contract!

Job Description

• Managing diary, emails, travel, and expenses for the COO (and supporting the Group IT Director’s diary when needed)
• Coordinating meetings, agendas, and minutes with precision
• Handling confidential info with absolute discretion
• Overseeing the travel management system (Egencia) and ensuring travel policy compliance
• Leading ownership of global ISO certifications (9001, 14001, 21007) — organising audits, meetings, and environmental target setting
• Managing the company SOP library and assisting with document reviews and updates
• Supporting Business Continuity Planning activities
• Creating onboarding schedules for new team members reporting to the COO
• Collating director reports, organising holiday cover, and assisting with various back‑office projects

Qualifications

• Proven experience supporting a senior manager or director is essential
• Strong skills in spreadsheets, Microsoft Teams, and diary management
• Exceptional organisational and multitasking abilities
• Quick problem‑solving skills with a can‑do attitude
• Friendly, approachable, resilient, and adaptable personality
• Confident working with senior leaders and other PAs
• Willingness to work occasional out‑of‑hours as needed

Additional Information

Please note this is a 12 month fixed term contract

• 22 days annual leave per annum
• Free onsite gym with weekly classes
• Free breakfast, lunch and snacks in our onsite canteen "The Hangar"
• Private healthcare and pension
• On site parking
• 2x giving back days per year