Personal Assistant to Chief People Officer - Private Equity

Bain and Gray; United Kingdom; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A private equity firm in the UK is seeking an experienced Personal Assistant to support their Chief People Officer. The role involves comprehensive administrative support, diary and travel management, and preparing executive presentations. Candidates should possess strong organisational skills and be proficient in Microsoft Office. A background in financial services or education is preferred. This role demands discretion and the ability to handle sensitive information while managing multiple priorities efficiently.

Qualifications

• Experience supporting at a senior level in a fast-moving global organisation.
• Highly proficient in Microsoft Office, particularly PowerPoint and Excel.
• Outstanding organisational skills with strong attention to detail.

Responsibilities

• Provide comprehensive administrative support with a high level of confidentiality.
• Manage a complex calendar and coordinate global travel arrangements.
• Prepare PowerPoint presentations and reports for executive-level meetings.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Ability to manage priorities

Education

Strong academics

Tools

PowerPoint

Excel

Job description

Personal Assistant to Chief People Officer - Private Equity

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Job Description

We are seeking an experienced and highly organised Personal Assistant to support a Chief People Officer in a fast-paced, forward-thinking private equity firm. The firm specialises in the private education and has impressive growth trajectory in the immediate future. This is a pivotal role that demands discretion, excellent communication skills, and the ability to juggle multiple priorities with calm efficiency.

The Role:
As the PA to the Chief People Officer, you’ll provide high-level, confidential administrative and project-based support. Your day-to-day will include extensive diary and travel management, preparing reports and presentations, handling sensitive communications, and liaising with internal and external stakeholders.

Key Responsibilities:

• Provide comprehensive administrative support with a high level of confidentiality
• Manage a complex calendar and coordinate global travel arrangements
• Prepare PowerPoint presentations and reports for executive-level meetings
• Liaise with internal senior leaders, board members, and external partners
• Handle email and telephone correspondence professionally
• Manage expense claims and currency reconciliation
• Coordinate meetings, events, and logistics, including minute-taking and follow-ups
• Provide strategic support by researching and compiling business information

Required attribute:

• Experience supporting at a senior level in a fast-moving global organisation
• Highly proficient in Microsoft Office, particularly PowerPoint and Excel
• Outstanding organisational skills with strong attention to detail
• Able to manage tight deadlines and shifting priorities with professionalism
• Discreet, trustworthy, and able to handle sensitive information
• A natural team player with a proactive, can-do attitude
• Strong academics
• Commercially minded

Industry experience :

• Previous experience in the financial services or education sector
• Financially literate and comfortable handling expenses and data
• Previous experience supporting at a high level

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We area boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.

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