Personal Assistant to Chief Officer

Hampshire & Isle of Wight Constabulary; Eastleigh; On-site; GBP 29,000 - 35,000; Full time

Job summary

Hampshire & Isle of Wight Constabulary is seeking a proactive Personal Assistant to provide vital support to the Chief Officers. This permanent position based at Police HQ in Eastleigh involves managing diaries, confidential communications, and building relations with internal and external stakeholders. Ideal candidates will have strong organisational skills, experience in high-level administrative support, and proficiency in Microsoft Office. A commitment to handling sensitive information with discretion is essential. Close date for applications is Sunday, 27th July 2025.

Qualifications

• Proven experience in a senior administrative or PA role, ideally supporting executive-level staff.
• High level of discretion and professionalism when dealing with sensitive and confidential matters.
• Knowledge of policing structures or working in a public sector environment is desirable but not essential.

Responsibilities

• Provide comprehensive PA support to one of the Chief Officers, including diary, inbox management, and collation of briefing materials and reports.
• Build effective working relationships with the Staff Officer, ensuring accurate communication and follow-up on key tasks.
• Collaborate with other PAs to support organisational priorities, share best practices, and step in during periods of absence or high demand.
• Attend and accurately minute a range of meetings, ensuring timely distribution, including proactive management of actions.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Coordinate travel and accommodation arrangements, ensuring value for money and compliance with force policy.
• Accompany the Chief Officer on work assignments at locations other than Strategic Headquarters.

Skills

Written communication

Verbal communication

Organisational skills

Time management

Microsoft Office

Education

Educated to QCF Level 2

Job description

We are seeking a professional and proactive Personal Assistant to provide comprehensive administrative and organisational support to the Chief Officers of Hampshire and IOW Constabulary. This role is critical in ensuring the smooth and effective running of the Chief Officer team by delivering efficient diary management, confidential document handling, and professional communications with internal and external stakeholders.

Job Title: Chief Officer Personal Assistant - HC621773

Location: Police HQ, Eastleigh

Salary: Scale 5/6, £29,109 - £34,329 per annum

Contract: Permanent

Hours: 37 hours per week

Closing Date: Sunday 27th July 2025 at 23:59 hours

Key Responsibilities

• Provide comprehensive PA support to one of the Chief Officers, including diary, inbox management, and collation of briefing materials and reports.
• Build effective working relationships with the Staff Officer, ensuring accurate communication and follow-up on key tasks.
• Collaborate with other PAs to support organisational priorities, share best practices, and step in during periods of absence or high demand.
• Attend and accurately minute a range of meetings, ensuring timely distribution, including proactive management of actions.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Coordinate travel and accommodation arrangements, ensuring value for money and compliance with force policy.
• Accompany the Chief Officer on work assignments at locations other than Strategic Headquarters.

About You

• Proven experience in a senior administrative or PA role, ideally supporting executive-level staff.
• Excellent written and verbal communication skills with people at all levels.
• Strong organisational and time management skills, with the ability to prioritise effectively under pressure.
• High level of discretion and professionalism when dealing with sensitive and confidential matters.
• Proficient in Microsoft Office applications.
• Knowledge of policing structures or working in a public sector environment is desirable but not essential.
• Confident in setting up technology to host online and hybrid meetings.

Essential Qualifications

• Educated to QCF Level 2, 5 passes including English OR work experience deemed to have brought the postholder to a comparable level.

Essential Experience

• A minimum of 3 years secretarial or administrative experience in a responsible position calling for use of complex record-keeping systems.
• Experience of working with Senior Managers.
• Extensive experience of typing, word processing, Microsoft Office applications, and proficiency in document layout.